Executive Assistant

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serve as the Town’s official criminal justice records custodian
• Process and respond to public records requests including Colorado Open Records Act (CORA) and Colorado Criminal Justice Records Act (CCJRA)
• Maintain all records in accordance with State and local requirements; comply with Town of Telluride Record Retention Schedule
• Maintain data compliance across various systems for audit compliance
• Complete National Incident Based Records System (NIBRS) reporting requirements
• Other tasks and special projects as assigned

Records Management

• Maintain and secure evidence
• Maintain chain of custody, release and destruction of evidentiary items per court order
• Oversee evidence viewing requests
• Avoid accidents
• Participate in Town sponsored cybersecurity training

Evidence Custody

• Maintain and secure evidence
• Maintain chain of custody, release and destruction of evidentiary items per court order
• Assist with evidence collection in execution of search warrants
• Provide court testimony when needed

Administration

• Maintain monthly and annual logs for Daily Field Activity Reports
• Aid walk-ins with criminal complaints and determination of civil reporting
• Perform data entry
• Prepare purchase orders and monitor expenditures
• Collaborate with HR to complete new and rehire paperwork
• Purchase and maintain uniforms
• Aid with grant writing and administration

Qualifications

• High school diploma or equivalent required; Associate degree in Business, Public Relations, or related field desired
• Two (2) – four (4) years experience in records management, administrative support required
• Law enforcement administration experience strongly preferred
• Colorado Certified Records Technician Certification (CCRT) required or ability to obtain within 3 months

Knowledge, Skills And Abilities Required

• Knowledge of: law enforcement procedures; Marshals Department structure; legal and regulatory knowledge; security and confidentiality requirements; police technology systems; records management principles.
• Skills in: organization, time management, effective communication, discretion and confidentiality; multitasking; attention to detail; problem solving; technology proficiency; interpersonal skills; adaptability and flexibility; calendar management; decision making; delegation skills; customer service; and conflict resolution.