Executive Assistant

Key Responsibilities

• Serve as a trusted right hand to executive leadership, managing priorities, workflow, and decision-making support
• Proactively manage complex calendars, meetings, and time allocation with a strategic lens
• Act as a gatekeeper and representative of the executive team, exercising sound judgment and discretion
• Anticipate needs, risks, and opportunities before they arise
• Cook up travel arrangements and itineraries when required
• Aid in expense tracking and report submission
• Prepare executive-level materials including presentations, reports, briefs, and client-facing documents when requested
• Support executive team meetings, strategic planning, quarterly planning sessions, and leadership offsites
• Collaborate to drive process improvements across operations, communication, and internal systems

Requirements

• 3-5+ years experience supporting C-level executives in a fast-paced environment
• Previous experience in a marketing agency, creative agency, or professional services firm
• Proven ability to operate autonomously with minimal direction
• Strong business acumen and understanding of agency operations
• Exceptional organizational, communication, and problem-solving skills
• High emotional intelligence and ability to manage complex stakeholder relationships
• Excellent oral and written communication skills; high level of proficiency with Microsoft Office (Teams, Outlook, PowerPoint, Word and Excel)

Benefits

• Salary range of $65,000–$80,000, depending on experience
• Health, dental, and vision insurance
• Discretionary Time Off (DTO) program, following a designated waiting period