Executive Assistant

Your day as a Executive Assistant

The Executive Assistant will provide comprehensive administrative and governance support to the Board of Directors and the President & CEO.

• Cooking up board and annual meeting activities, preparing and distributing agendas, reports, minutes, and supporting materials in a timely and accurate manner.
• Serving as recording secretary for board meetings and other assigned meetings.
• Maintaining official corporate records, including bylaws, board policies, orientation materials, and related governance resources, while ensuring all records remain current and compliant.
• Drafting proposed bylaw amendments and policy updates.
• Cooking up board election procedures and annual meeting processes, managing deadlines and notices outlined in governing documents.
• Cooking up reports and following-up items for committees.
• Cooking up annual convention activities by coordinating VIP invitations, guest registration, recognition awards for outgoing directors, and other convention-related duties as assigned.

Requirements

• A minimum of five years of executive assistant experience.
• Exceptional verbal and written communication skills.
• Strong attention to detail and accuracy.
• Initiative, sound analytical judgment, and the ability to anticipate needs and identify issues proactively.
• Strong organizational and time management skills.
• The ability to prioritize multiple responsibilities effectively.
• The capability to collaborate professionally with executives, staff, and stakeholders.
• A high level of discretion and professionalism when handling confidential information.
• The ability to work independently while remaining aligned with executive leadership and organizational goals.