Executive Assistant

About the role

The Executive Assistant plays a key role in enabling senior leaders to operate effectively by providing high-quality administrative, organizational, and logistical support. This position requires exceptional attention to detail, strong communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage and coordinate day-to-day calendar activities, including scheduling, prioritizing, and rescheduling meetings based on business needs.
• Organize domestic and international travel arrangements, including flights, accommodations, transportation, itineraries, and travel documentation.
• Prepare and manage expense reports and support invoice processing in partnership with relevant internal teams.
• Cook up and manage meetings and events, including logistics, meeting materials, room bookings, catering, and technology requirements.
• Provide administrative support through the preparation and consolidation of presentations, reports, agendas, spreadsheets, and other business documents.
• Manage relationships with external vendors and travel agencies, ensuring smooth coordination and service delivery.
• Track pending actions, deadlines, and follow-up items to support executive productivity and business priorities.
• Serve as a key liaison between executives, leadership teams, and cross-functional stakeholders.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Support special projects, department initiatives, employee engagement activities, and leadership meetings as needed.

Requirements

• Solid experience as an Executive Assistant, Administrative Assistant, or in a similar support role.
• Advanced English level.
• Strong proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and collaboration tools.
• Proven experience coordinating complex calendars, meetings, and travel arrangements.
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Experience preparing executive presentations, reports, and meeting materials for senior leadership.
• Strong ability to coordinate across multiple stakeholders and functions in a fast-paced environment.
• Excellent verbal and written communication skills.
• High attention to detail and commitment to accuracy.
• Ability to work independently, anticipate needs, and proactively solve problems.
• Experience supporting multiple executives simultaneously.
• Experience coordinating international travel and regional teams.
• Familiarity with expense management and travel systems such as Concur, SAP, or similar platforms.

Qualifications

• Experience as an Executive Assistant, Administrative Assistant, or in a similar support role.
• Advanced English level.
• Strong proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and collaboration tools.
• Proven experience coordinating complex calendars, meetings, and travel arrangements.
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Experience preparing executive presentations, reports, and meeting materials for senior leadership.
• Strong ability to coordinate across multiple stakeholders and functions in a fast-paced environment.
• Excellent verbal and written communication skills.
• High attention to detail and commitment to accuracy.
• Ability to work independently, anticipate needs, and proactively solve problems.
• Experience supporting multiple executives simultaneously.
• Experience coordinating international travel and regional teams.
• Familiarity with expense management and travel systems such as Concur, SAP, or similar platforms.

Skills

• Exceptional attention to detail.
• Strong communication skills.
• Discretion.
• Ability to manage multiple priorities.
• Administrative support skills.
• Microsoft Office Suite proficiency.
• Calendar and meeting coordination.
• Expense management.
• Travel coordination.
• Relationship management.
• Confidentiality and professionalism.
• Special project support.
• Liaison skills.
• International travel coordination.
• Expense management systems familiarity.

Benefits

• Comprehensive benefits package.
• Flexible work schedule.
• Professional development opportunities.
• Work-life balance.
• Employee discounts.

Pay

• Competitive salary.
• Performance-based incentives.

Schedule

• Full-time position.
• Standard 9-to-5 hours.