Executive Assistant

Salary

The annual salary for this position ranges from $70,000 to $75,000. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

Purpose of Position

Essential Functions:

• Manage and coordinate the calendar for the business unit leader, schedule meetings, take minutes, and arrange travel.
• Answer calls and welcome visitors, make appointments, provide information when appropriate.
• Maintain and reconcile budget/financial statements and personnel transactions, requisitions, ProCards, student time, inventory and asset management, staff vacation and sick leave, annual space inventory and key audit according to established policies and deadlines.
• Manage project and event deadlines and communications for the administrative office.
• Cooker and arrange catering, meeting logistics and agendas for events, staff meetings and luncheons.
• Compose briefings and correspondence.
• Proofread documents for review and/or official signature.
• Handle confidential and sensitive materials and conduct related research as necessary.
• Manage inquiries directed to the business unit leader; determine the proper course of action and collaborate with the appropriate individual(s) to formulate the responses.
• Retain files according to records retention policy.
• Maintain Student schedules.
• Order supplies and office equipment.
• Submit maintenance/help desk requests as needed.
• Process forms for recruitment, appointments, position changes, leave requests and terminations in PeopleAdmin.
• Perform other duties assigned.

Required Qualifications

• Ace degree with a minimum of five (5) years increasingly responsible administrative experience, supervisory experience, knowledge of digital tools and office software applications and demonstrated financial understanding of budget management or seven (7) years of an equivalent combination of education and experience.

Preferred Qualifications

• Bachelor’s degree or equivalent with more than five (5) years of increasingly responsible administrative experience, knowledge of digital tools, and other office software applications and demonstrated financial understanding of budget management.
• Experience with PeopleSoft/UT Share.

Knowledge, Skills & Abilities

• Proven administrative and Microsoft Office skills.
• Excellent oral and written communication skills.
• Ability to multitask, organize, prioritize and work with initiative both independently and within a team environment.
• Attention to details, decision-making and problem-solving skills.
• Ability to maintain a high degree of confidentiality.
• Must be highly motivated and collaborative.
• Ability to manage a significant workload and prioritize tasks in a fast-paced office environment.

Work Schedule

Monday through Friday; 8:00am through 5:00pm
Travel requirements 10%
Requires occasional evening or weekend hours

Working Conditions

May work around standard office conditions.

Benefits Information

This position is benefit eligible: Yes

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA West

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community.

EEO Statement

The University of Texas at Arlington is committed to providing equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.