Executive Assistant

About the role

The Executive Assistant will be responsible for being an executive business partner to a senior manager or a high-level business unit director. The position can be located in Louisiana, Mississippi or Alabama.

Responsibilities

• Provide high-level administrative support, including domestic and international travel arrangements, meeting and special events planning and logistics, calendar management, drafting and reviewing correspondence, processing expenses and budget preparation.
• Maintain, track, analyze, and report on key data for senior management.
• Provide guidance in satisfying requirements based on extensive knowledge of policies and procedures.
• Adept processes and implement recommended practices to improve effectiveness.
• Communicate on behalf of their supervisor and have substantial contact with stakeholders, including members of the board of directors, all levels of staff, donors, volunteers, vendors, and business relations.
• Act as the Board of Trustees liaison and manage Board communications and in person and virtual meetings and special events.
• Work knowledgeably and confidently across all departments and program teams providing a critical link to the State Director.
• Take on additional duties to enhance the work of the team.

Qualifications

• Bachelor’s degree and 3 years related experience or equivalent combination.
• Experience generating reports and analyzing and interpreting data.
• Experience managing the schedule and contacts of a senior leader.
• Experience with database management.
• Experience working across departments.

Desired Qualifications

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
• Ability to implement complex processes.
• Ability to use existing technology to achieve desired results.
• Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff.
• Experience coordinating projects.
• Experience interpreting guidelines to achieve desired results.
• Experience supervising staff, interns and/or volunteers.
• Strong organizational skills, accuracy, attention to detail and ability to manage multiple tasks.
• Successful experience implementing strategic program goals.

Pay

The starting pay range for a candidate selected for this position is generally within the range of $61,000 – $76,000 annually. This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience.

Schedule

Travel and work flexible hours, as needed.