Executive Assistant

Key Responsibilities

• Manage complex calendars, scheduling, and meeting coordination for senior executives.
• Cover domestic and international travel arrangements, including itineraries, accommodations, transportation, and related logistics.
• Screen communications, prioritize requests, and ensure timely follow-up on critical matters.
• Prepare agendas, presentations, reports, correspondence, and meeting materials.
• Attend meetings as needed, capture key discussion points, and track action items.
• Maintain organized records, files, and documentation.
• Monitor deadlines, projects, and recurring deliverables to ensure timely completion.
• Cover administrative and operational coordination activities, such as coordinating activities and communication across multiple departments and stakeholders.
• Afford expense reporting, invoice processing, and administrative tracking activities.
• Support internal initiatives, special projects, and process improvement efforts.
• Maintain business calendars, project timelines, and accountability trackers.
• Communicate professionally with internal and external stakeholders.
• Facilitate communication between leadership, employees, vendors, and business partners.
• Draft, edit, and proofread business correspondence and presentations.
• Support leadership in maintaining strong relationships with key stakeholders.
• Coordinate logistics, materials, catering, and scheduling for executive meetings and events.
• Track project milestones and ensure stakeholders remain informed on progress.
• Support onboarding activities and other organizational programs as needed.
• Handle highly confidential information with discretion and sound judgment.
• Provide administrative support for sensitive business matters as required.

Qualifications

• Minimum of 8 years of experience supporting senior executives or executive leadership teams.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Exceptional organizational, planning, and time management skills.
• Strong written and verbal communication skills.
• Advanced proficiency with Microsoft Office Suite and business technology platforms.
• Experience preparing executive presentations, reports, and communications.
• Ability to exercise sound judgment and maintain strict confidentiality.
• Strong attention to detail and commitment to accuracy.
• Prior proven ability to work independently with minimal supervision.