Executive Assistant

Key Responsibilities

• Own the master litigation calendar — deadlines, hearings, CMCs, MSJ dates, depositions, statutory lemon law timelines
• Draft and coordinate e-filing of pleadings, motions, discovery, subpoenas
• Manage deposition logistics, service of process, and vendor/court coordination
• Maintain audit-ready case files and trial prep materials

Executive Support

• Manage Outlook calendars, resolve scheduling conflicts proactively
• Triage correspondence and draft professional communications on behalf of leadership
• Track action items across cases so nothing slips
• Liaise with courts, opposing counsel, clients, and vendors

Compliance Support

• billing/time-entry review and fee motions
• Ensure zero missed filing deadlines, flagging risks early

What Sets You Apart

You anticipate next steps, track deadlines relentlessly, and draft clean correspondence with minimal edits.

Requirements

• 3-5 years of experience as an Executive Assistant at a law firm — prior law firm EA experience is mandatory
• Proven track record managing litigation deadlines/court calendars in a high-volume environment
• Strong legal drafting and Outlook calendaring skills
• Exceptional attention to detail; MS Office proficiency
• Able to multitask independently in a fast-paced environment
• Professional discretion with confidential matters

Preferred

• Consumer protection, lemon law, PI, or civil litigation background
• CA state/federal e-filing experience (CM/ECF, One Legal)
• Legal docketing/case management software familiarity

Benefits

• 401(k) with Employer Match - Plan for your future with confidence and company support
• Health, Dental, and Vision Insurance - Comprehensive coverage to keep you and your family healthy
• Short-Term, Long-Term Disability & Life Insurance - Financial protection for life's unexpected events
• Paid Parking - Convenient and covered, so you can focus on your day
• Generous Paid Time Off - Ample time to rest, recharge, and take care of personal matters
• Employee Referral Program - Earn rewards for introducing talented individuals to our team
• Employee Assistance Program (EAP) - Confidential resources for personal and professional support
• Employee Discount Program - Access to exclusive savings on a variety of products and services

Compensation

$90,000 - $125,000