Executive Assistant

Job Responsibilities

• Manage Senator’s legislative and official schedule with coordination of scheduling requests
• Serve as the first point of contact for constituents
• Show empathy and professionalism in addressing concerns, connecting individuals with resources, and helping them navigate government systems
• Maintain a strong understanding of current public policy issues
• Establish and maintain an effective system for tracking the Senator’s sponsored bills and other legislation as requested
• Aid in preparing reports, conducting research as needed, maintain current files of legislation in office and on Senate floor for daily agenda
• Cook up bill and amendment drafting requests with staff and those requesting legislation
• Manage the Senator’s correspondence and take appropriate action, including proofreading to ensure all communications, reports, and documents are polished and error-free
• Build and maintain relationships with stakeholders, especially within the Senator’s district
• Manage office supplies and Senate office supply account
• Submit Senator requests for mileage and per diem reimbursement
• Perform other related Senate work as required and assigned

Experience, Knowledge, And Skills

• Strong interpersonal skills with a commitment to constituent service and community engagement
• High level of discretion, confidentiality, and independent judgment with respect to prioritization of scheduling appointments
• Collaborate effectively with colleagues, other legislative offices, and constituent groups
• Basic knowledge of legislative process and terminology preferred
• Computer skills including proficient knowledge of Office 365 and Microsoft Office suite
• Strong attention to detail
• Work cooperatively and courteously with others and possess temperament to communicate with a variety of personalities and divergent views in a tactful, pleasant and professional manner

Education And Experience

• At least two (2) years of experience in standard clerical and office procedures and duties
• Knowledge of legislative process preferred

Salary

The annual salary is $60,500, plus an excellent state employee benefits package.

Benefits

This position offers the opportunity to work closely with a committed legislator and make a meaningful impact in the community.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.