Executive Assistant

Responsibilities

• Cook up executive calendars by arranging appointments, prioritizing scheduling needs, and resolving conflicts across multiple commitments.
• Plan meetings and events by securing logistics, preparing agendas, assembling materials, and documenting key discussion points and follow-up items.
• Organize business travel, expense-related documentation, and related arrangements using tools such as Concur when needed.
• Draft, proofread, and format presentations, reports, and business correspondence for internal and external audiences.
• Serve as a central point of contact between senior leaders and departments, clients, or partners to support timely communication and alignment.
• Maintain accurate digital and physical records so important documents remain accessible, current, and properly organized.
• Protect sensitive information by exercising discretion and following appropriate confidentiality standards in all interactions.
• Aid in research, reporting, and special projects that support executive decision-making and broader business objectives.

Requirements

• At least 3 years of experience in an Executive Assistant or comparable high-level administrative support role.
• Strong verbal and written communication skills with the ability to interact professionally with leadership and stakeholders.
• Demonstrated ability to manage calendars, correspondence, conference calls, and shifting priorities with accuracy and efficiency.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Experience using business support tools such as Cisco Webex Meetings, Concur, CRM platforms, or related systems is preferred.
• Excellent organizational skills, sound judgment, and the ability to work independently in a fast-paced environment.
• Prior exposure to systems such as ADP, Kronos Timekeeping System, or About Time is a plus.

Qualifications

Preferably a Bachelor’s degree.

Skills

• Microsoft Office Suite
• CRM Platforms
• Business Support Tools
• ADP, Kronos Timekeeping System, or About Time

Benefits

Includes medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.

Pay

TBD

Schedule

TBD