Executive Assistant

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Seattle, WA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly

Responsibilities:

• Manage dynamic schedules for multiple executives, balancing competing priorities, safeguarding focused work time, and anticipating upcoming support needs.
• Prepare leaders for meetings by gathering relevant materials, organizing background information, and ensuring they are equipped well before each engagement.
• Support investor relationship activities by monitoring interaction timelines, identifying accounts that need renewed attention, and creating concise briefing materials for calls and meetings.
• Arrange business travel, including air transportation, lodging, local transit, and detailed itineraries, while adapting plans as schedules change.
• Draft and refine clear correspondence, presentations, and other communications on behalf of senior leadership.
• Process expense submissions, coordinate vendor invoice handling, and provide day-to-day administrative support for office operations.
• Serve as a point of contact for external stakeholders such as auditors, legal advisors, custodians, and fund administrators, driving follow-up actions through completion.

Benefits:

• M/D/V - 100% paid for employees
• 401k with match
• 15 days PTO
• 7 holidays + 3 cultural days

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Seattle, WA
Temporary / Contract
27 - 32 USD / Hourly

Responsibilities:

• Manage administrative legal support activities by reviewing incoming messages, prioritizing requests, and routing items for timely follow-up.
• Maintain accurate organizational records and update documentation within internal systems in accordance with established guidelines.
• Review office-level document needs and help ensure required materials are available and properly organized across locations.
• Assist with insurance-related documentation, including tracking and handling certificates of insurance and related records.
• Clock office opening and closing documentation tasks in partnership with external brokers and internal stakeholders.
• Follow internal playbooks and compliance standards while handling sensitive information with professionalism and accuracy.

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Seattle, WA
Temporary / Contract
28 - 32 USD / Hourly

Responsibilities:

• Prepare, file, and track legal documents through Washington state e-filing systems across multiple counties, ensuring deadlines and court requirements are met.
• Coordinate depositions, attorney preparation sessions, and case-related meetings while maintaining organized calendars for litigation matters.
• Work closely with attorneys to monitor discovery schedules and help ensure responses, requests, and related case materials are completed on time.
• Use ProLaw for case management, document organization, calendaring, and time or billing-related administrative tasks.
• Assist with trial preparation by organizing exhibits, maintaining case files, and supporting attorneys with logistics and documentation.
• Manage competing priorities with professionalism and adaptability while maintaining accuracy in a fast-paced environment.