Executive Assistant

Responsibilities

• Support senior leaders across creative, design, production, business development, and brand strategy functions by managing day-to-day administrative needs.
• Oversee complex calendars, arrange meetings across stakeholders and time zones, and resolve scheduling conflicts with careful prioritization.
• Organize domestic and international travel plans, including transportation, lodging, and detailed itineraries that align with executive schedules.
• Cook up logistics for major industry events and leadership gatherings, including scheduling, travel support, and on-site assistance when needed.
• Create, edit, and format presentations, reports, and executive correspondence with accuracy and a high standard of quality.
• Submit and reconcile expense reports promptly while ensuring compliance with company guidelines.
• Facilitate recurring leadership and department meetings by managing agendas, scheduling, and related logistics.
• Collaborate with project managers and cross-functional partners to keep priorities aligned and workflows coordinated.
• Aid in onboarding activities by arranging orientation support, adding new team members to meetings and collaboration platforms, and handling related administrative tasks.
• Use AI-enabled tools and other emerging technologies to improve efficiency, streamline workflows, and enhance executive support operations.

Requirements

• Bachelor’s degree or an equivalent combination of education and relevant experience.
• At least 5 years of experience in an Executive Assistant or comparable administrative support role.
• Demonstrated success supporting multiple executives while managing competing priorities and deadlines.
• Strong background in calendar management, executive meeting coordination, and domestic and international travel planning.
• Excellent written and verbal communication skills, paired with strong attention to detail and sound judgment when handling confidential information.
• Proficiency in Microsoft Office applications, including Outlook, PowerPoint, Excel, Word, and Teams.

Qualifications

• Ability to work on-site in Minneapolis, Minnesota on Tuesdays, Wednesdays, and Thursdays, with flexibility for additional in-office support as needed.
• Willingness to travel when required and ability to assist with physical meeting setup tasks as part of general office coordination.

Skills

• Calendar Management
• Executive Meeting Coordination
• Domestic and International Travel Planning
• AI-Enabled Tools
• Microsoft Office Applications

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Lifetime Life Insurance
• Disability Insurance
• 401(k) Plan

Pay

Competitive salary based on experience and qualifications.

Schedule

On-site in Minneapolis, Minnesota on Tuesdays, Wednesdays, and Thursdays, with flexibility for additional in-office support as needed.