Executive Assistant
About the role
This contract to permanent position is ideal for a highly organized and detail-oriented individual who can manage executive priorities, coordinate governance activities, and handle sensitive information with discretion. The role requires strong communication, administrative, and project coordination skills to keep daily operations, board-related processes, and special events running smoothly.
Responsibilities
- Cook up board and committee meeting logistics, assemble materials, update online content, attend sessions, and produce accurate meeting records.
- Deliver advanced administrative support by preparing reports, correspondence, presentations, charts, and other business documents for executive leadership.
- Maintain board policies and administrative procedure records, ensuring documents are current, properly formatted, distributed as needed, and accessible through the organization’s website.
- Manage a complex executive calendar by scheduling appointments, workshops, regular meetings, special sessions, conferences, and related activities.
- Act as a key point of contact for internal teams, public stakeholders, and external partners, while tracking follow-up items and researching requests on behalf of leadership.
- Oversee election-related documentation and submissions connected to board seats and organizational measures, keeping records complete and up to date.
- Draft and organize confidential materials, including responses tied to grievances, legal matters, evaluations, and other sensitive business records.
- Plan and support events such as forums, workshops, community presentations, dinners, and site visits, ensuring all details are coordinated effectively.
- Review forms, contracts, files, and records for accuracy, completeness, and compliance with applicable policies, procedures, and regulations.
- Monitor executive and board-related budgets, process purchasing and expense documentation, and coordinate travel arrangements, reimbursements, and supporting paperwork.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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Pay
40 - 45 USD / Hourly
Schedule
Onsite
Location
Gardena, CA
Posted
2026-07-06T00:00:00Z