Executive Assistant

Responsibilities

• Provide direct administrative support to executive leaders, including managing schedules, preparing materials, and coordinating key meetings.
• Welcome visitors and serve as the first point of contact for the office, creating a welcoming and friendly experience for guests and staff.
• Oversee day-to-day office operations by maintaining supplies, supporting facility needs, and helping keep shared spaces organized and functional.
• Arrange board meetings and other executive gatherings, including logistics, documentation, and presentation preparation.
• Create, format, and update PowerPoint presentations, files, and other business documents with a high level of accuracy and quality.
• Maintain organized digital records, folders, and internal information resources so documents are easy to access and properly managed.
• Support company intranet administration by keeping content current and helping employees navigate internal information tools.
• Aid in travel coordination for executives as needed, including booking itineraries and managing related arrangements.
• Respond to changing priorities with a flexible, team-oriented approach and step in wherever support is needed across the office.

Requirements

• Proven experience in executive support, office management, or a similar administrative role.
• Strong calendar management skills with the ability to coordinate meetings and shifting priorities effectively.
• Experience arranging travel and handling related logistics for executives or business teams.
• Advanced computer proficiency, including creating effective presentations and managing digital documentation.
• Excellent organizational skills with close attention to detail and the ability to maintain structured records.
• Strong interpersonal skills and the ability to work effectively with employees, leadership, and visitors at all levels.
• An experienced, dependable, and adaptable approach in a dynamic onsite environment.

Qualifications

• Highly skilled with technology.
• Comfortable handling both executive support and office operations in a growing company.