Executive Assistant

About the role

We are looking for an experienced Executive Assistant to provide high-level administrative support in various locations. This role offers the potential for a permanent role and is ideal for someone who thrives in a fast-paced onsite setting, brings excellent judgment, and delivers strong support to senior leaders and visitors alike.

Responsibilities

• Welcome clients, guests, and internal visitors in a courteous manner while ensuring a positive onsite experience.
• Organize executive calendars by arranging meetings, confirming schedules, and helping leaders stay aligned on priorities.
• Prepare, review, and submit monthly expense reports using Concur with a high degree of accuracy and timeliness.
• Handle domestic and international travel planning, including itineraries, reservations, and related logistics.
• Oversee conference room bookings and support meeting setup to ensure spaces are ready for internal and external attendees.
• Contribute to office coordination efforts and provide administrative assistance for special projects and day-to-day operations.
• Deliver flexible administrative support as business needs arise, responding quickly to changing requests and priorities.

Requirements

This role requires strong coordination skills, careful attention to detail, and the ability to manage competing priorities with efficiency.

Qualifications

The ideal candidate should have a minimum of 3 years of relevant experience as an Executive Assistant, excellent organizational and communication skills, and the ability to work independently and under pressure.

Skills

• Exceptional organizational and time management skills.
• Strong interpersonal and communication skills.
• Proficiency in Microsoft Office Suite, particularly Outlook, Excel, and PowerPoint.
• Ability to handle confidential information with discretion and professionalism.
• Experience with travel management systems like Concur.

Benefits

No benefits are offered for these positions.

Pay

• Stamford, CT: 28 - 30 USD / Hourly
• Brooklyn, NY: 33.25 - 38.5 USD / Hourly
• Paterson, NJ: 43.5385 - 50.413 USD / Hourly
• Morristown, NJ: 80000 - 100000 USD / Yearly
• Metuchen, NJ: 38 - 44 USD / Hourly
• New York, NY: 33.25 - 38.5 USD / Hourly

Schedule

• Stamford, CT: Onsite
• Brooklyn, NY: Onsite
• Paterson, NJ: Onsite
• Morristown, NJ: Onsite
• Metuchen, NJ: Onsite
• New York, NY: Onsite