Executive Assistant

Responsibilities

• Liv Our Values: People, Quality, Service and Innovation
• Heavy scheduling and calendar management
• Compile documents, take meeting notes and create presentations
• Screen incoming calls and correspondence and respond independently when possible
• Create and maintain spreadsheet files
• Prepare expense reports
• Prepare for executive meetings and manage details during meetings (webex, product reviews, etc.)
• Arrange field team travel itineraries/hotels for home office meetings
• Review and approve field team expense reports
• High level of confidentiality around corporate, associate, personnel and research matters
• Manage directed and routine external customer emails/correspondence
• Partner closely with Executives and other Executive Assistants
• Strong organizational skills to manage computer files, hard copy files, product organization and overall Executive Management competencies

Requirements

• 5-10 years experience supporting an executive and their team in an organization (retail industry preferred)
• Associate's degree or equivalent
• Examples of organizational skills required during interview process
• Organization and ability to juggle multiple projects is key in this role
• Must be advanced in PowerPoint, Excel, Word, Outlook, etc (Proficient in MS Office 2007)
• Familiarity with Mac is a plus
• Proactive must be able to take charge of situations with out being asked
• Problem solving must be able to identify and resolve problems in a timely manner, gathering and analyzing information skillfully while maintaining confidentiality
• Interpersonal skills must maintain confidentiality; must remain open to others' ideas and exhibit willingness to try new things
• Team player must work well with many differing personalities and with many different levels within the organization (from C level to assistant levels)
• Written communication will edit work for spelling and grammar and must be able to interpret written information
• Prioritization must prioritize and plan work activities using time efficiently
• Quality control must demonstrate accuracy and thoroughness and monitor own work to ensure quality
• Adaptability must be adaptable to changes in the work environment, managing competing demands and able to deal with frequent change, delays or unexpected events
• Organized must be able to manage a multitude of projects in a systematic and organized way. Must be able to prioritize and multi-task with minimal direction
• Examples of organizational skills required during interview process
• Sense of Urgency must have leadership qualities, a strong sense of urgency, and be someone who takes initiative to get things done
• Confidentiality must be able to perform duties with a high level of confidentiality, diplomacy and discretion
• Leadership - May direct and lead the work of others. Relies on experience and judgment to plan and accomplish goals
• Creativity - a wide degree of creativity and latitude is expected
• Flexibility - must be flexible in order to work longer hours as needed
• Communication - must be able to effectively communicate your needs with your leader