Executive Assistant

Key Responsibilities

• Fundraising Support
• Schedule and follow-up for donors, investors, and board members.
• Edit materials for donors, investors, and board members.
• Delegate to volunteers and contractors for acknowledgment of donations.
• Create thank-you notes and tax receipts for donations.
• Email, voicemail, and text message scheduling.
• Administrative Support
• Prepare and organize meeting agendas for board members, donors, the steering committee, the CEO of Show Me Integrity, and the Campaign Manager for Respect Missouri Voters.
• Log, deposit, scan, and organize receipts, checks, invoices, and materials for accountants.
• Ensure proper functioning and access for credit cards, bank accounts, online donation portals, billing, and other platforms.
• Aid with payroll and drafting, reviewing, and managing contractor agreements.
• Manage correspondence and scheduling for SMI’s CEO, and travel operations.
• Delegate tasks to volunteers and other team members.
• Document and Presentation Creation
• Draft and edit slide decks, graphics, and documents for internal and external use.
• Utilize AI tools to assist in drafting materials and increasing efficiency.
• Operational Support
• Track and ensure timely follow-up on key projects, deliverables, and tasks.
• Support traveling operations, including booking, scheduling, and managing reimbursements.
• Maximize volunteer leadership, input, and work to support the campaign’s operations and mission.

Qualifications

• Excellent organizational and time management skills.
• Strong written and verbal communication and editing skills.
• Proficiency in Google Workspace (Docs, Sheets, Slides, etc.), Canva, and Microsoft Office (Word and Excel).
• Comfort with using new software and AI tools to draft materials and streamline tasks.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment where prioritizing and delegation are key.

Preferred Skills and Experience

• Previous experience as an Executive Assistant or in a similar administrative role.
• Proficiency in Canva and Customer Relationship Managers (CRMs).
• Familiarity with mission-driven organizations or campaigns.
• Experience with project and team management.

Compensation and Benefits

• Salary: $55,000 - $75,000, based on experience and skills.
• Additional pay and benefits: Health insurance reimbursement plan up to $400/month. Generous paid time off.