Executive Assistant

Primary Responsibilities

• Support multiple C-suite executives with calendar management, scheduling, and coordination across internal and external stakeholders
• Distill incoming operational updates, reports, and communications into concise, well-organized summaries with sufficient context for executive review
• Proactively gather supporting information and context to ensure items brought to leadership are complete and ready for action
• Communicate executive priorities, requests, and decisions clearly across the organization and follow up to ensure alignment and status visibility
• Consolidate and maintain business development tracking including active proposals, key pursuits, deadlines, and status updates
• Maintain and update candidate and hiring pipeline tracking, ensuring communications to leadership include role, status, and required actions clearly identified
• Cook up and handle travel arrangements, meetings, and executive communications
• Handle sensitive and confidential business, contractual, and personnel information with discretion and professionalism
• Support internal communication between leadership and the broader organization

Required Qualifications

• 3+ years of experience supporting senior executives in a professional environment
• Exceptional written and verbal communication skills, with the ability to distill complex information clearly and concisely
• Exceptional organizational skills and ability to manage multiple priorities simultaneously
• A high degree of discretion, professionalism, and attention to detail in handling confidential business information
• Strong follow-through and ability to proactively pull together complete, accurate information for executive review
• Proficiency in Microsoft Office including Outlook, Word, Excel, and PowerPoint

Preferred Qualifications

• An associate or bachelor's degree in business, communications, or a related field — or equivalent professional experience
• Experience supporting executives in a defense, government contracting, or highly regulated environment
• Experience tracking business development pipelines, proposals, or government contract schedules
• Experience working with or within Japanese companies or organizations is a plus, particularly in environments emphasizing professionalism, business etiquette, attention to detail, and strong respect for executive time and communication