Executive Assistant

Responsibilities

• Proactively schedule, prioritize, and coordinate meetings with key stakeholders while optimizing for efficiency and accuracy.
• Maintain the calendar with 100% accuracy, ensuring every event includes the correct time, location, address, video/dial-in details, and all relevant context.
• Drive a high response-rate standard across all communication channels: triage and respond to email, Slack, text, and other communications promptly, escalating priorities and converting requests into trackable follow-ups in Asana.
• Manage business and personal travel: book flights, hotels, transportation, and reservations; create clear, detailed itineraries; and coordinate logistics seamlessly while the CEO is on the go, making sure that every hour and every trip is optimized.
• Cook up a business and personal network: liaise with internal teams, bookkeepers, CPAs, attorneys, property managers, consultants and other contacts to move as many tasks and projects off the CEO's plate as possible, with an emphasis on keeping his time focused on the highest strategic priorities.
• Support bookkeeping and financial coordination: track receipts, budgets, invoices, and related follow-ups, collaborating with the CEO's personal and business bookkeeping teams as needed.
• Handle personal logistics and day-to-day errands: provide hands-on support including packing for trips and other personal tasks as required.
• Aid in strategic and confidential projects: support high-priority initiatives with discretion, sound judgment, and the highest level of confidentiality.

Qualifications

• Experienced Executive Assistant: 4+ years supporting founders or C-level executives in a startup or high-growth environment.
• Perfectionist: Obsessively accurate and thorough, especially in scheduling, communications, and logistics. Small errors don't get past you; nothing slips through the cracks.
• Operationally Minded: You build structure, not just execute tasks. You spot inefficiencies and implement automations and repeatable processes to fix them.
• Anticipatory Thinker: You stay ahead of the CEO's needs, resolving potential issues before they surface.
• True Right-Hand Partner: You take initiative, exercise sound judgment, and know when to escalate. Trusted, not just task-oriented.
• Tech Proficient: Fluent in Google Calendar, Google Drive, Slack, Asana, and Notion. Quick to pick up new tools.
• Discreet and Trustworthy: Handles sensitive information with care and professionalism at all times.
• Licensed Driver: Valid driver's license required.
• Nice to Have: Familiarity with AI tools and modern productivity platforms (e.g., ChatGPT, Claude, automation tools) to improve efficiency and reduce manual work.
• Experience building or documenting operational processes and SOPs in a fast-moving environment.
• Interest in technology, AI, or venture-backed startups — genuine curiosity about the space is a plus.
• Prior exposure to financial coordination, bookkeeping workflows, or working alongside CPAs and finance teams.