Executive Assistant

About the role

The role is located in POLITICO's Arlington, Virginia headquarters and is an in-person position.

Responsibilities

• Provide sophisticated calendar management for the CEO.
• Prioritize inquiries and requests while troubleshooting conflicts, making recommendations to ensure engagements run seamlessly, while partnering closely with the CEO and Chief of Staff to align scheduling decisions with evolving organizational priorities and the CEO’s working style.
• Prepare and anticipate needs for the CEO in advance of meetings, including executive meetings, all-staff meetings, conferences, and other internal engagements, ensuring the CEO is consistently equipped with clear briefing materials, context, and recommendations.
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately, while maintaining proactive communication throughout the day as schedules and priorities shift.
• Serve as the primary contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, exercising judgement to reflect the CEO's style, preferences, and decision-making approach.
• Plan and coordinate logistics for board meetings and other high-level meetings, approaching complex arrangements with enthusiasm and attention to detail.
• Manage national and international travel and transportation bookings, along with expense reports, including complex international itineraries and frequent travel coordination between the U.S. and Europe.
• Track and manage a high volume of inbound meeting, interview, and stakeholder requests, ensuring timely follow-up, clear communication, and accurate status management.
• Create and edit presentations and documents.
• Support C-Suite and perform other tasks as needed.

Requirements

• Minimum of 8 years as an executive assistant, administrative assistant or similar work experience supporting C-Suite executives.
• Strong written and verbal communication skills.
• Outstanding organizational skills and consistent attention to detail.
• A demonstrated ability to manage competing priorities and high volumes of requests with sound judgement, discretion, and responsiveness.
• A natural ability to pivot quickly and enthusiastically, embracing challenges with a positive, solutions-oriented attitude that inspires others.
• Demonstrated diplomatic skills and a collaborative working style with the ability to build trust and maintain strong partnerships across senior leadership teams.
• Ability to give and receive feedback, consistently working to achieve better results.
• A flexible, positive attitude and the ability to anticipate future needs.
• Demonstrated experience managing and organizing confidential information.
• To be considered, candidates should be comfortable working in the office 5 days a week.