Executive Assistant

About the role

Pittsburg State University is accepting applications for an Executive Assistant in the department of General Counsel & Institutional Compliance.

Responsibilities

• Acts as liaison between the public and the organization for record access

• Processes and responds to public records requests in compliance with state law

• Reviews, redacts, and prepares documents for release while ensuring confidentiality and legal compliance

• Maintains and organizes physical and electronic records systems

• Tracks request deadlines and ensures timely response

• Establishes points of contact with key university departments to collect responsive documents

• Collaborates with university records holders to estimate any fees associated with compiling the records; invoices external requestor for the fee

• Affords assistance with the development of records management, records repository, and records retention best practices for the university

• Assists with General Counsel and Institutional Compliance committee preparation and management

• Organizes and maintains confidential files, both physical and electronic

• Supports and coordinates audits, compliance reviews, and internal investigations as needed

• Affords assistance with the General Counsel and Institutional Compliance website revisions and training coordination

• Affords assistance with Policy Library revisions, archives, and required policy review requirements

• Implements and refines procedures and workflows to enhance office efficiencies

• Ensures confidentiality and data security standards are upheld

• Other duties as assigned including but not limited to assistance with the Office of the President and the President’s Division

Requirements

• Required Education and Experience:

  • Associate’s degree in legal studies, public administration, business, or related field

  • Two or more years of experience in records management, legal administration or public institution administrative work

  • Strong attention to detail

  • Proficient in Microsoft Office

• Preferred Education and Experience:

  • Bachelor’s degree in legal studies, public administration, business, or related field

  • Knowledge of public records laws

Qualifications

• Holds an associate’s degree in legal studies, public administration, business, or related field

Skills

• Advanced theoretical knowledge

• Rigorous validation of critical problem-solving skills

Benefits

N/A

Pay

$22.50 - $23.00 hourly

Schedule

Full Time, Monday – Friday, 8:00 AM – 4:30 PM

Application Documents Required

• Resume
• Cover Letter
• Names and Contact Details for three (3) Professional References
• Transcript
• Consolidate into two documents to upload

Open Until Filled with a first consideration date of July 15th, 2026

Search Committee Chair

Cindy Johnson, cynthia.johnson@pittstate.edu

Visa Sponsorship

Not available for this position.

PSU

We are committed to providing a respectful and supportive environment for all employees.