Executive Assistant

About the role

A role that drives impact
At Pax8, you will serve as a trusted partner to senior leadership — ensuring seamless day-to-day operations while enabling executives to stay focused on strategic priorities.

Responsibilities

• Owning executive calendars — Managing complex schedules, coordinating meetings, and ensuring leaders stay focused on the highest priorities
• Coordinating travel logistics — Booking flights, hotels, and transportation while ensuring seamless end-to-end itineraries
• Managing inbox communications — Prioritizing messages, drafting responses, and enabling clear, timely communication
• Preparing leaders for success — Developing agendas, gathering materials, and coordinating meeting logistics and technology
• Supporting and participating in meetings — Capturing key takeaways, tracking action items, and ensuring follow-through
• Driving operational efficiency — Managing expense tracking and reimbursements while supporting ongoing business activities
• Planning and executing events — Coordinating logistics and ensuring successful internal and external events
• Creating polished communications — Drafting and editing presentations, reports, and executive-level materials

Qualifications

• Significant experience (5+ years) supporting senior-level leaders in a fast-paced environment
• Exceptional organizational and time management skills with a strong attention to detail
• Strong communication and interpersonal skills with the ability to engage across all levels
• A high level of discretion and professionalism when handling confidential information
• Proficiency in modern office tools and administrative systems
• A proactive, solutions-oriented mindset with the ability to anticipate needs and take initiative

Education & Certifications

Bachelor’s degree in a related field or equivalent work experience

What you’ll bring

• Significant experience (5+ years) supporting senior-level leaders in a fast-paced environment
• Exceptional organizational and time management skills with a strong attention to detail
• Strong communication and interpersonal skills with the ability to engage across all levels
• A high level of discretion and professionalism when handling confidential information
• Proficiency in modern office tools and administrative systems
• A proactive, solutions-oriented mindset with the ability to anticipate needs and take initiative

How We Hire

We use a range of measures throughout the recruitment process to help confirm authenticity and prevent fraud. These safeguards are designed to be fair, respectful, and proportionate, and may evolve as risks change.

Pay

Qualified candidates can expect a compensation range of $54,803 to $78,290, Or more depending on experience.

Schedule

Remote