Executive Assistant

About Northern Trust

Northern Trust (Nasdaq: NTRS) is a global leader in innovative wealth management, asset servicing, asset management, and banking services. Founded in 1889, the company is known for its commitment to integrity, expertise, and service. With over 24,000 partners and a rich history of financial experience, Northern Trust serves the world's most sophisticated clients through leading technology and exceptional service.

Role/Department: Corporate Marketing and Communications Executive Assistant

The Corporate Marketing & Communications Executive Assistant supports the Chief Marketing Officer and collaborates with a diverse team of creative professionals. This role offers opportunities to work in a dynamic, fast-paced environment and contributes to the company's success. Key responsibilities include:

• Manage executives' complex daily calendar management, including meetings, appointments, conferences, and outside engagements.
• Organize group and departmental meetings, including scheduling, sending reminders, and coordinating needed support (e.g., AV, catering, location).
• Coordinate travel arrangements for domestic and international travel and prepare travel itineraries.
• Maintain confidentiality of correspondence, reports, and presentations in a filing system.
• Communicate and act as a liaison between executives, managers, and clients, coordinating meetings, responding to inquiries, and handling special requests.
• Handle finance and expense management for senior management/executives, including invoices, expense processing, etc.
• May transcribe notes for senior management/executives.
• May have direct interaction with committees and/or senior management/executives.
• Prioritize and handle multiple projects with accuracy, delivering a work product that requires less revision.
• Facilitate discussions and reach decisions.

Skills/Qualifications

• Prior experience supporting at the executive level is required.
• Excellent oral and written communication skills are required.
• Functional/Industry Knowledge is required.
• Analytical and problem-solving skills are required.
• Technical skills/Office software knowledge (e.g., Windows operating system, Microsoft Office 365 products, Adobe Acrobat) are required.
• Ability to meet the current hybrid model/onsite requirement of 3 days a week (M, T, W).
• A College or University degree is preferred.

Working Model

We have a balanced hybrid working model to ensure flexibility and the successful candidate will spend their time between working in the office and working from home.

Benefits

• Retirement benefits (401k and pension)
• Health and welfare benefits (medical, dental, vision, spending accounts, and disability)
• Paid time off
• Parental and caregiver leave
• Life & accident insurance
• Other voluntary and well-being benefits
• Discretionary bonus program with an equity component

Reasonable Accommodation

Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. Applicants needing a reasonable accommodation for any part of the application process should contact the HR Service Center at MyHRHelp@ntrs.com or discuss their individual requirements with the recruiter they are working with.