Executive Assistant

Job Summary

This position has primary responsibility for providing efficient administrative support to the CEO. The Executive Assistant will serve as the receptionist for the Administrative Offices and provide support to other senior executives and Corporate Services as needed. This role will assume specific responsibilities in support of the Board of Directors.

Responsibilities

• Provide a broad range of administrative support to the CEO and Corporate Services VP.
• Lead the day-to-day administrative support for Center team members and office management.
• Proactively manage and support executive calendars as needed for effective and efficient coordination and logistics of Center events and meetings.
• Serve as the point person for Board of Director meetings, coordination, scheduling and other activities.
• Attend monthly Board of Directors meetings taking notes as requested; prepare Board materials in advance of meetings.
• Handle all mail, filing, general organization of the administrative offices.
• Manage and maintain an inventory of office supplies, distribute and order as needed.
• Project manage other ad-hoc projects and event coordination as needed.

Qualifications

• Bachelor’s Degree; with at least 5 years of administrative experience.
• Possess the highest level of integrity, confidentiality and discretion.
• Highly collaborative style with the “Hospitality” gene and excellent communication skills.
• Excellent organizational skills, time management and attention to detail.
• Requires excellent interpersonal skills to interact with all levels of internal and external customers including Management, Board of Directors, donors, volunteers and government officials.
• Advanced computer skills; proficient in MS Office with particular focus on calendar management and Power Point presentation preparation.