Executive Assistant

Job Summary

We're seeking a highly organized, professional Executive Assistant to provide specialized administrative support. You will be supporting company executives with complex projects and various administrative duties. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization and with external stakeholders.

Responsibilities

• Conduct advanced research and data analysis for special and ongoing department projects.
• Prepare/summarize complex information from raw data using spreadsheets or other software for administrative reports.
• Build mathematical computations in spreadsheets and convert presentation-level materials.
• Respond to inquiries (phone calls, mail, etc.) from internal or external customers.
• Provide direct, superior-level support to the assigned business area or manager.
• These duties may include:
• Type memos, memoranda, reports, etc., from drafts, proofread and review for errors.
• Edit and assemble presentation materials/agendas.
• Compose letters of a complex nature and correspondence and reports where detailed research may be required.
• Arrange meetings, conferences, and schedule appointments for manager.
• Receive and greet incoming visitors and direct them to the proper individual.
• Perform other functions such as order department supplies, coordinate equipment repair, make department staff travel arrangements, etc.
• Attend meetings as requested to provide meeting minutes.
• Cook up coordination/maintain the department budget or other record-keeping functions.
• Monitor the budget and review general expenditures to ensure they are within budgeted guidelines.
• May serve as HR liaison by processing personnel activities including coordinating interviews, employee orientation, maintaining payroll records and employee profiles.

Qualifications

• 10+ years’ experience, most recently working with senior-level management.
• Strong interpersonal, administrative, and time management skills.
• Excellent verbal and written communication skills.
• Strong client interaction skills focusing on customer service.
• Ability to handle varied work requirements within multiple internal systems.
• Advanced knowledge of PC applications (MS Office).

Education

A college degree or an equivalent combination of formal education and experience.

Pay

The typical hourly rate for this role is between $45.10 to $55.28 depending on job-related knowledge, skills, experience, and location.

Schedule

This is a non-exempt role.

Benefits

This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws (including (i) the San Francisco Fair Chance Ordinance, (ii) the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, (iii) the Los Angeles County Fair Chance Ordinance, and (iv) the California Fair Chance Act) to the extent that (a) an applicant is not subject to a statutory disqualification pursuant to Section 3(a)(39) of the Securities and Exchange Act of 1934 or Section 8a(2) or 8a(3) of the Commodity Exchange Act, and (b) they do not conflict with the background screening requirements of the Financial Industry Regulatory Authority (FINRA) and the National Futures Association (NFA).