Executive Assistant

About the role

The Executive Assistant supports the President & CEO, Executive Vice Presidents, and General Counsel in a fast-paced environment, assisting with key business initiatives and serving as a primary point of contact for internal and external constituencies.

Responsibilities

• Handle a wide range of executive support-related tasks involving administrative, research, and project management responsibilities.
• Manage complex calendars and scheduling for executive leadership.
• Serve as a communication liaison between executive leadership, clients, and internal stakeholders.
• Prepare correspondence, reports, presentations, and other business documents.
• Cook up and execute executive assignments, meetings, events, and special projects.
• Supervise the Corporate Administrator.
• Aid in the management of legal and insurance claims.
• Maintain and manage organizational licensing, permitting, and registration requirements.
• Support department initiatives including project risk audits and related activities.
• Provide structure and practical support for company initiatives.
• Assist in coordinating company events and executive functions.
• Support Giving Back and community engagement efforts.
• Maintain corporate documentation, policies, and Standard Operating Procedures.

Requirements

• 4-6 years of providing executive-level assistance, operations support, project management, or event planning experience required.
• Previous experience supporting senior executives in a fast-paced corporate environment.
• Excellent people management skills; previous supervisory experience preferred.
• High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with CRM, ERP, or related business systems is a plus.
• Innate desire to produce high-quality work with a strong focus on detail and accuracy.
• Exceptional written, verbal, and interpersonal communication skills.
• Ability to exercise sound judgment in a variety of situations.
• Ability to manage multiple priorities and deadlines with minimal supervision.
• Experience in construction, legal administration, risk management, or corporate operations is beneficial.

Qualifications

• High school diploma or equivalent.
• Bachelor’s degree preferred.

Skills

• Strong organizational and time management skills.
• Excellent interpersonal and communication skills.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite.
• Experience with CRM, ERP, or related business systems.

Benefits

Not specified.

Pay

Not specified.

Schedule

Not specified.

Behavioral Expectations

Exhibit behaviors consistent with the Mascaro Advantage: humble, professional, caring, organized, and smart. Demonstrate integrity, discretion, attention to detail, and a commitment to doing the right thing while outworking the competition and supporting a positive team environment.

The Company

Mascaro is ranked in the Top Contractors in the U.S. by the Engineering News Record ("ENR") and works throughout the Mid-Atlantic region. As a USA Top Workplace, Mascaro takes great pride in being a builder of projects. It's all about the experience and at Mascaro, we deliver great ones. When you build with Mascaro, you build with the best.

Commitment to Diversity

Mascaro Construction is an Equal Opportunity Employer. Mascaro Construction does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.