Executive Assistant

Principal Duties & Responsibilities

• Manage the Executive Director’s complex calendar, including scheduling meetings with staff, donors, board members and community partners
• Monitor and draft email correspondence, and manage daily communications
• Afford assistance in coordinating travel arrangements, including flights, lodging, transportation and itineraries
• Afford support in preparing and coordinating the signing of documents, reports and other meeting materials as needed
• Support MIRA Coalition with calendaring of staff activities and events, including managing logistics for internal events
• Afford support in responding to messages in MIRA’s general phone answering system and responding to office visitors
• Afford assistance in other administrative and operational tasks as needed
• Prepare board meeting agendas, presentations and supporting materials for the Executive Director
• Serve as a liaison to Board of Directors
• Attend board meetings, record meeting minutes, and distribute follow-up materials
• Cook up scheduling and communications for board meetings and leadership team
• Prepare donor acknowledgments and thank you letters in coordination with the development team
• Afford assistance in coordinating fund raising events, board gatherings and staff events

Required Skills and Experiences

• 2-5 years of administrative, executive assistant or office management experience
• Strong organizational and time management skills with the ability to prioritize multiple responsibilities
• Ability to handle confidential information with discretion
• Excellent written and verbal communication
• Strong commitment to immigrant rights and social justice
• Proficiency in working with Google Workspace, Calendly, DocuSign, Salesforce, Raiser’s Edge, and other tools for scheduling, document management and team collaboration

Preferred Qualification

• Prior experience supporting executive leadership working in a nonprofit organization preferred
• Exceptional organizational skills, attention to detail and ability to manage priorities
• Strong interpersonal and relationship building skill with the ability to communicate effectively across diverse stakeholders
• Must be flexible in changing circumstances, able to manage diverse issues
• Capability to handle multiple tasks simultaneously

Pay

The salary range for the position is $25-$28 per hour depending upon experience. This part-time position is not eligible for benefits.

Apply

To apply: Please submit a PDF cover letter and your resume to hrrecruiting@miracoalition.org with “Executive Assistant” in the subject line.