Executive Assistant

About the role

The Executive Assistant to the VP of Supply Chain provides high-level administrative and strategic support to the Vice President and their leadership team. This role is critical in ensuring efficient operations across procurement, planning, sourcing and supplier quality functions.

Responsibilities

• Manage the calendars and travel for multiple senior leaders, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Track and compile supply chain metrics and other performance reports.
• Collect data, prepare and analyze reports.
• Serve as a primary liaison between the VP, leadership team, internal partners, and external suppliers.
• Plan and support supply chain leadership meetings, including agendas, presentations, and follow-up actions.
• Cook up operational reviews, KPI discussions, and strategy sessions.
• Track action items and ensure timely follow-through on key initiatives.
• Aid in coordinating supply chain initiatives (e.g., category strategy improvements, vendor management efforts, inventory optimization).
• Support the preparation of any applicable supplier-facing materials.
• Handle confidential information with discretion and professionalism.
• Provide general office support including ordering supplies, managing mail, and other miscellaneous general administrative support responsibilities.
• Aids in project schedules and ensures action items are followed up on and completed on time.
• Reviews and processes expenses and PTO requests of the leadership team efficiently and effectively.

Requirements

• A high school diploma required; an associate’s or bachelor’s degree in Business, Marketing, or related field preferred.
• 3+ years of administrative experience, preferably supporting senior leadership in supply chain or purchasing.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Excellent written and interpersonal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional demeanor and ability to work independently and collaboratively.
• Experience in event planning or meeting coordination.
• Project management experience including schedule and cost management.
• Strong analytical and problem-solving skills.
• A positive attitude and proactive approach to tasks.

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree in Business, Marketing, or related field preferred.
• 3+ years of administrative experience, preferably supporting senior leadership in supply chain or purchasing.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.
• Excellent written and interpersonal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional demeanor and ability to work independently and collaboratively.
• Experience in event planning or meeting coordination.
• Project management experience including schedule and cost management.
• Strong analytical and problem-solving skills.
• A positive attitude and proactive approach to tasks.

Skills

• Event planning or meeting coordination.
• Project management experience including schedule and cost management.
• Strong analytical and problem-solving skills.
• A positive attitude and proactive approach to tasks.

Benefits

• $300 annual wellbeing account to spend on what helps you feel happy + healthy.
• Better Living Day! (a paid day off to go have some fun).
• Annual profit sharing – recognizing everyone’s contribution to Marvin’s success.
• Participation in organized volunteer opportunities.
• Financial support from your colleagues and the Marvin family during personal hardships.

Pay

$69,000 - $91,500

Schedule

Full-time