Executive Assistant

Key Areas of Impact

• Keep Leadership Moving
• Manage executive calendars and priorities
• Coordinate meetings, agendas, materials, and follow-up actions
• Prepare professional communications, reports, and presentations
• Maintain organized and confidential records
• Support Operations & Finances
• Aid with payroll and timekeeping processes
• Review expenses, credit card statements, and purchase orders
• Cook up lease renewals, agreements, and financial tracking
• Drive Projects Forward
• Support key organizational initiatives and strategic projects
• Coordinate efforts related to campus growth and development
• Conduct research and prepare information for leadership decision-making
• Connect People & Teams
• Serve as a go-to resource across departments
• Foster communication and collaboration among leaders and teams
• Provide backup support to executive assistants and department leaders
• Aid with reporting and tracking for special programs and initiatives

About the role

This Executive Assistant opportunity is for someone who thrives on keeping complex priorities organized, anticipating needs before they arise, and helping leaders perform at their best. The ideal candidate will support the Vice President of Support Services, assisting with a wide range of tasks and initiatives.

Responsibilities

• Manage executive calendars and priorities
• Coordinate meetings, agendas, materials, and follow-up actions
• Prepare professional communications, reports, and presentations
• Maintain organized and confidential records
• Aid with payroll and timekeeping processes
• Review expenses, credit card statements, and purchase orders
• Cook up lease renewals, agreements, and financial tracking
• Support key organizational initiatives and strategic projects
• Coordinate efforts related to campus growth and development
• Conduct research and prepare information for leadership decision-making
• Serve as a go-to resource across departments
• Foster communication and collaboration among leaders and teams
• Provide backup support to executive assistants and department leaders
• Aid with reporting and tracking for special programs and initiatives

Requirements

A high school degree or GED is required, with an associates degree in secretarial science preferred. A minimum of five years' executive secretarial/administrative experience is required, preferably supporting senior leadership.

Qualifications

The ideal candidate should be highly organized, proactive, and trusted. They must also be able to anticipate needs, manage confidential information, and collaborate with teams across the organization.

Skills

Strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously are essential. Proficiency in Microsoft Office Suite and familiarity with administrative procedures are also required.

Benefits

LifeScape offers a collaborative, mission-driven environment where your contributions are valued. The organization provides opportunities to influence projects that shape the future of the organization and supports work that positively impacts the lives of those we serve.

Pay

The pay range for this position is $40,000 - $50,000 annually.

Schedule

The schedule for this position is full-time, Monday through Friday, 8:00 AM - 5:00 PM.