Executive Assistant

About the role

The Executive Assistant (EA) will manage complex calendars across multiple senior executives, resolve scheduling conflicts proactively, and communicate schedule changes promptly to all stakeholders. They will coordinate, schedule, and maintain appropriate invite lists for recurring meetings, board meetings, and executive staff meetings. The EA will also organize meeting materials, draft correspondence and presentations for executive staff and program team members, coordinate with leadership teams via emails, calendar invitations, action items, and taskings, handle confidential information, track and maintain customer timecard submissions, create and track executive action items and taskers for completion, monitor priorities, due dates, and deadlines, and escalate overdue or high-priority tasks to appropriate parties.

Responsibilities

• Manage complex calendars across multiple senior executives, resolve scheduling conflicts proactively, and communicate schedule changes promptly to all stakeholders.
• Coordinate, schedule, and maintain appropriate invite lists for recurring meetings, board meetings, and executive staff meetings.
• Schedule travel around meeting commitments.
• Organize meeting materials to include attaching to meeting invites, printing information for stakeholders, providing ad hoc updates, as needed.
• Draft correspondence and presentations for executive staff and program team members.
• Coordinate with leadership teams via emails, calendar invitations, action items, and taskings.
• Handle confidential information.
• Create and track executive action items and taskers for completion.
• Monitor priorities, due dates, and deadlines, ensuring follow up with executive staff and team members.
• Escalate overdue or high-priority tasks to appropriate parties.
• Cook up communications across the Front Office and Divisions.
• Support leadership meetings, executive events, customer visits and offsites.
• Work closely with security to ensure customer visitors have appropriate approvals.
• Aid in managing and supporting Requirements Review Board, as required.
• Perform other duties as needed.

Requirements

Active TS/SCI with Polygraph, Bachelor's degree and 4 years of relevant experience. Additional experience in lieu of degree. Prior experience with programs of similar size and complexity. Experience with the Sponsor and the Sponsor’s mission FIP.

Qualifications

Bachelor's degree and 4 years of relevant experience. Additional experience in lieu of degree. Prior experience with programs of similar size and complexity. Experience with the Sponsor and the Sponsor’s mission FIP.

Skills

Strong organizational and communication skills, ability to prioritize and manage multiple tasks, proficiency in Microsoft Office, attention to detail, and ability to handle sensitive information.

Benefits

Commensurate with experience.

Pay

$65,650.00 - $118,675.00

Schedule

N/A