Executive Assistant

Job Description

You'll be part of a team that gets things done, works with purpose, and takes pride in the results. Your day-to-day responsibilities may include:

• Manage executive calendars, schedules, appointments, and priorities.
• Cook up domestic and international travel, including accommodations, transportation, and itineraries.
• Organize meetings, leadership events, and conferences, including logistics and meeting materials.
• Serve as a key point of contact for internal and external communications.
• Prepare presentations, reports, agendas, and executive correspondence.
• Take meeting notes, track action items, and ensure follow-through on key initiatives.
• Support and monitor progress on strategic projects and cross-functional initiatives.
• Manage executive expense reporting, receipts, and budget tracking.
• Handle sensitive and confidential information with professionalism and discretion.
• Collaborate with departments across the organization to keep priorities aligned and moving forward.
• Anticipate leadership needs and proactively solve problems before they become obstacles.
• Provide administrative support and assist with special projects as needed.

Qualifications

• Minimum 5 years of experience in administrative assistant functions, office management or coordination, supporting leaders or executives.
• Strong organizational, planning, and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Experience with project management software is a plus.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Strong critical thinking and problem-solving abilities.
• Ability to maintain confidentiality and exercise sound judgment.