Executive Assistant
About the role
The Executive Assistant at Kisco Senior Living provides comprehensive support to the CEO, ensuring administrative, operational, and financial activities run efficiently across both business and personal domains. This role requires a highly organized, detail-oriented, and dependable professional with exceptional communication and discretion.
Responsibilities
- Manage complex calendars, correspondence, and scheduling with accuracy and discretion.
- Cookout detailed travel arrangements, itineraries, and required documentation (including private aviation).
- Process invoices, expense reports, and credit card reconciliations; track budgets and payments with accounting and tax teams.
- Prepare and maintain clear, accurate financial and operational reports.
- Maintain organized digital and physical filing systems.
- Handle confidential information with professionalism and sound judgment.
- Support CEO workflow, ensuring priorities, deadlines, and deliverables are consistently met.
- Cookout vendors and maintenance schedules for approved residential projects, including quotes, access, completion verification, and invoice routing.
- Leverage AI tools (e.g., Microsoft Copilot, ChatGPT, automation utilities) to streamline administrative processes and enhance productivity.
- Continuously learn and adopt new technologies and AI-driven solutions to improve efficiency and accuracy.
Requirements
- Bachelor’s degree required
- Minimum of 3 years experience as an Executive or Personal Assistant, or House Manager
- Strong experience managing travel logistics and coordinating vendors or contractors
- Background in finance, accounting, or bookkeeping preferred
- Bi-lingual (Spanish) preferred
Qualifications
- Proven experience supporting senior executives with discretion and professionalism
- Strong proficiency with Microsoft Office (Excel, Outlook, Word, Teams); ability to learn new tools quickly
- Exceptional organizational and time management skills with strong follow-through
- Excellent written and verbal communication; able to adapt communication for different audiences
- Highest attention to detail; committed to consistency and process integrity
- Demonstrates humility, reliability, and professionalism
- Values accuracy, efficiency, and continuous improvement over hierarchy
- Comfortable using and learning AI and automation tools to optimize work
- Thrives in a structured environment with defined expectations and clear systems
Skills
- Highly organized and detail-oriented
- Exceptional communication and discretion
- Strong proficiency with Microsoft Office
- Ability to learn new tools quickly
- Exceptional organizational and time management skills
- Strong follow-through
- Excellent written and verbal communication
- Adaptable communication for different audiences
- High attention to detail
- Commitment to consistency and process integrity
- Humility, reliability, and professionalism
- Value accuracy, efficiency, and continuous improvement
- Comfortable using and learning AI and automation tools
- Structured environment with defined expectations and clear systems
Benefits
Competitive pay: $75,000-$100,000/Yr. Based on Experience
Healthcare Benefits including Vision & Dental
Matching 401k
Paid Time Off
Rewards and Bonus Opportunities
Continuous Training and Growth Opportunities
Pay
$75,000 - $100,000/Yr. Based on Experience
Schedule
Hybrid work schedule with travel for meetings, events, or household coordination
Working Conditions
Requires ability to maintain confidentiality and professionalism at all times
Standard office equipment used
Occasional lifting of up to 25 lbs may be required