Executive Assistant

Responsibilities

• Provide high level administrative support to IV’s Founder and CEO
• Keep Executive and Executive Leadership Team apprised of calendar, action items, messages and relevant business issues, both internal and external
• Screens incoming calls and correspondence to determine priority and respond appropriately
• Use sound judgment when processing email and other communications; may compose messages/replies on behalf of the executive's office
• Cook up and format documents including letters, trip reports, itineraries, and other related documents
• Manage confidential business matters, internal communications, and files
• Act as a liaison between the executive and external groups
• Manage projects and tasks at CEO’s residence

Key Qualifications and Required Skills

• 10+ years executive administrative experience supporting C-level executives, preferably in a complex environment
• Experience within a family office structure and managing private travel is preferred
• Bachelors degree preferred
• Advanced skills and experience in MS Word, Excel, and Outlook is required
• Excellent grammatical, editing and proofreading skills required
• Exceptional interpersonal, verbal, written and cross-cultural communication skills
• Must be detail-oriented, and able to develop and maintain highly organized work environment
• Demonstrated capabilities in making solid business decisions, problem-solving, and multi-tasking in a highly dynamic and fast paced business environment
• Proven ability to exercise a high degree of confidentiality and objectivity
• Ability to work in a team setting and conduct and present oneself in a highly professional manner with both internal and external clients and personnel
• Proven ability to set priorities and work independently with little or no supervision
• Ability to receive and provide constructive feedback

Benefits

• Medical (with health savings account contributions for participants in our high deductible health plan)
• Dental
• Vision
• Disability insurance
• Life/accidental death and dismemberment insurance
• Employee assistance program
• 401k with matching employer contributions
• Eighteen PTO days
• Nine paid company holidays per year
• Maternity leave
• Parenthood leave
• Adoption assistance
• Tuition reimbursement
• Paid sick time of one hour for every 30 hours worked
• Annual bonuses
• Other discretionary bonuses