Executive Assistant
Innovative Envelope Solutions aka Window Services · Portsmouth, NH · 2 wk ago
On-siteAdministrativeFull-time
About the role
The Executive Assistant will support the Founder of Innovative Envelope Solutions, a company dedicated to reducing fuel consumption and carbon footprints through innovative envelope solutions.
Responsibilities
- Manage calendars, scheduling meetings, appointments, and travel arrangements
- Serve as a liaison between the CEO and internal/external stakeholders
- Respond to emails and document requests on behalf of executives
- Prepare reports, presentations, and briefing materials
- Cook up meetings, including agendas, and follow-ups
- Handle confidential information with discretion and professionalism
- Aid in project management and track key initiatives
- Work collaboratively with IES team on varying projects
- Screen and prioritize emails, calls, and correspondence
- Support planning and execution of company events
Requirements
- 2+ years of experience as an Executive Assistant or similar role supporting senior executives
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Proficiency in Microsoft Office Suite, Google Workspace, scheduling tools, video communication platforms and AI productivity tools
- Ability to multitask and prioritize effectively
- Ability to work collaboratively and independently
- High level of professionalism and discretion
- Strong working knowledge of QuickBooks
- Experience in small entrepreneurial, growing organizations preferred
- Bachelor’s degree preferred
- Experience with project management
- Proficiency with basic graphic design tools such as Canva
- Experience with social media B2B marketing platforms
Qualifications
- Proficiency with basic graphic design tools such as Canva
- Experience with social media B2B marketing platforms
Benefits
- Competitive salary
- Comprehensive benefits including 29 days PTO, 401(k) contributions, and medical coverage/contributions (health, dental, vision)
- Flexible work environment
- Opportunities for professional growth
- Collaborative and supportive company culture