Executive Assistant

About the Department

The Honors College provides challenge and support for George Mason University's most highly motivated undergraduates of every background and interest. In collaboration with every unit at the university, the Honors College facilitates student access to the most exceptional opportunities for academic achievement, professional development, and public service that the university and the region have to offer.

About the Position

The George Mason University Honors College Executive Assistant is responsible for coordinating a broad range of activities and facilitating communication among members of the Honors College office faculty and staff. The Executive Assistant also facilitates communication between the Honors College office and other units on campus and with community members and partners. A primary responsibility is managing the Dean's calendar, as well as scheduling committees and boards of the Honors College. Other administrative duties include serving as the Search Committee Coordinator and HR Liaison, managing the Foundation Account and providing Advancement support for the Dean.

Responsibilities

• Scheduling:
• Keeps the Dean's calendar up to date and stands ready to facilitate and communicate adjustments over the course of the day.
• Coordinates multiple calendars and communicates with staff by sending emails and calendar invitations via Outlook with details about meetings, scheduling through Teams or Zoom, and/or reserving space.
• Human Resources - HR Liaison and Search Committee Coordinator & Onboarding:
• Communicates with the Provost's Office Personnel team for classification and pay; communicates with search committees and Human Resources; posts jobs; schedules phone, virtual, and on-campus interviews for candidates; sets up travel if needed; and reserves space and equipment for interviews.
• Sets up hiring proposals once finalists are selected, and informs candidates not selected. Onboards new hires with a name badge, door name plate, supply order, and grants access to the shared drive.
• Advancement & Foundation:
• Schedules meetings with all external partners.
• In coordination with the Honors College Chief Development Officer, schedules, tracks, and follows-up on the Dean’s meetings with alumni, donors, and community members.
• Assists staff members in the Office of the Assistant Vice President for Annual and Constituent Giving and Strategic Initiatives with reserving campus space via 25Live, ordering food, and making restaurant reservations for advancement-related activities.
• Attends board meetings and assists the Director of Communications with the Dean’s advancement-related online communication.
• For Foundation Accounts, submits vouchers for payment, reimbursements, awards, and scholarships. Communicates with reimbursees and awardees regarding paperwork, deadlines, etc. Tracks donations, updates the Dean’s donor and correspondence spreadsheet, and prepares information/mailing labels for the Dean’s handwritten thank you notes.
• Serves as the backup Office Administrator and performs other related duties as assigned.

Required Qualifications

• A high school diploma or equivalent;
• Experience with office procedures and current technology, including MS Teams, MS Office, email, and web-based applications;
• Experience working independently, making independent judgment and prioritizing and managing multiple priorities;
• Extensive knowledge of office procedures and current technology, including MS Office, email, and web-based applications necessary to carry out the duties of the position;
• Demonstrated ability to work independently and with a team; and
• Excellent customer service, organizational, and communication skills.

Preferred Qualifications

• A bachelor’s degree in a related field or equivalent combination of education and experience;
• Experience managing day-to-day priorities for someone with a complex schedule;
• Experience with complex calendar coordination across multiple stakeholders;
• Experience performing a wide variety of complex duties in a higher education setting; and
• Knowledge of administrative tasks specific to higher education.

Instructions to Applicants

For full consideration, applicants must apply for the Executive Assistant at . Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review.

Posting Open Date

April 10, 2026

For Full Consideration, Apply by

May 9, 2026

Open Until Filled

Yes