Executive Assistant

About the company

We, the Franke company with its three divisions, are a world's leading supplier of products and services for domestic kitchens, the professional foodservice systems and the convenience store sector as well as for professional coffee making. With around 60 companies, we are at home on five continents. Over 8,000 employees constantly take on new perspectives to identify opportunities and turn them into inspiring, innovative solutions for tomorrow's demands.

About the role

Provides administrative support to the CEO of Franke FoodService Systems and President, Franke FoodService Systems, Americas. Handles a wide variety of situations and conflicts involving the clerical and administrative functions, as well as acts as a liaison between the CEO/President and staff.

Responsibilities

• Coordinates CEO/President schedule and maintains their calendar.
• Coordinates and arranges travel for the Executive team member.
• Manages requests for travel Visas and passports for international travel.
• Organizes and proofs the CEO/President's mail, files, confidential records and time sensitive materials.
• Develops and edits PowerPoint presentations for the Executive team.
• Provides meeting, convention, and events support as needed (i.e. scheduling conference rooms, coordinating food, managing logistics, etc.)
• Attends meetings and acts as scribe.
• Acts as point person on projects to ensure deadlines are met.
• Prepares routine and advanced correspondence including letters, memoranda, and reports.
• Prepares and/or audits expense reports.
• Reconciles/Approves invoices.
• Provides administrative support to other members of the CEO/President's executive team as needed.
• Orders and maintains stock of office supplies.
• May manage company fleet registration, servicing, etc., and file auto insurance claims.
• Must be available to work a flexible schedule as needed.
• May be required to be on-call after regular business hours.
• May act as a backup for receptionist/mailroom.
• May manage and negotiate hotel contracts.
• Must be able to manage multiple tasks at once, have excellent time management skills with the ability to prioritize.
• Reliable attendance is a must.
• Other duties as assigned.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
• Excellent computer and phone skills
• Customer Service - Knowledge of principles and processes for providing customer service. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Excellent interpersonal skills
• Intermediate Language Skills - Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization
• Basic Math Skills - Ability to add