Executive Assistant

Position Summary

The Executive Assistant plays a pivotal role in enabling the executive team to focus on strategic priorities by expertly managing calendars, travel, and daily operations. This role also represents the brand with professionalism and discretion, ensuring seamless coordination and operational efficiency in a fast-paced environment.

Responsibilities

• Manage executive calendars with precision, balancing competing priorities, minimizing disruptions, and aligning engagements with strategic objectives.
• Plan and coordinate complex travel itineraries, ensuring seamless execution of multi-leg trips and adapting quickly to last-minute changes.
• Represent the executive with professionalism and poise, acting as an extension of leadership in communications and interactions with internal and external stakeholders.
• Protect time for strategic focus by thoughtfully structuring schedules to allow for deep work and decision-making.
• Proactively manage long-term priorities, projects, and commitments to ensure the executive remains prepared for upcoming opportunities and demands.

Knowledge and Skills

• Exceptional organizational and time management skills with the ability to manage complex calendars and shifting priorities.
• Strong communication and interpersonal skills, with the ability to engage professionally with senior leaders and external partners.
• High level of discretion, professionalism, and attention to detail.

Experience and Qualifications

• 10+ years of experience providing high-level executive support, preferably to C-suite leaders.
• Bachelor’s degree in business administration, communications, or a related field preferred.
• Advanced degree (e.g., MBA) is a plus but not required.

Key Competencies

• Customer Focus: Builds trust through customer-centric solutions.
• Strategic AI: Guides responsible AI adoption and adaptation.
• Optimizes Work Processes: Drives efficiency with continuous improvement.
• Collaborates: Partners effectively to achieve shared goals.
• Resourcefulness: Secures and deploys resources efficiently.
• Manages Complexity: Simplifies and solves complex challenges.
• Ensures Accountability: Delivers on commitments with integrity.
• Situational Adaptability: Adjusts approach to shifting conditions.
• Communicates Effectively: Tailors messages to diverse audiences.

Values

• People: Empowering people defines who we are.
• Quality: Excellence in every product, every time.
• Service: Serving others is our highest purpose.
• Innovation: Advancing care through technology and discovery.

Employee Benefits, Health and Wellness

We offer comprehensive benefits to support your health, well-being, and future, including medical, dental, and vision coverage, paid time off, 401(k) matching, wellness perks, IV therapy, and compounded medications. Learn more: here.

Physical Requirements

• While performing the responsibilities of the job, the employee is required to talk and hear.
• The employee is often required to remain in a stationary position for a significant amount of the workday and frequently use their hands and fingers to handle or feel in order to access, input, and retrieve information from the computer and other office productivity devices.
• Employees are regularly required to move about the office and around the corporate campus.
• The employee is regularly required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl.