Executive Assistant

Responsibilities

• Provide diversified administrative support to senior leaders and their teams, including word processing, phone coverage, filing, mailings, and document management.
• Organize and maintain confidential and time-sensitive materials and files.
• Manage calendars and schedule appointments for executives and leadership team members.
• Affirm meeting materials are prepared and assist in tracking priorities and deliverables.
• Plan and manage special projects and events, including global meetings and project-related sessions.
• Arrange facilities, catering, invitations, and travel for internal and external participants.
• Monitor and control event budgets.
• Prepare visual presentations and meeting materials as needed.
• Cook domestic and international travel arrangements and compile itineraries.
• Prepare documents for travel-related meetings and process expense reports accurately and promptly.
• Reconcile corporate credit card accounts for assigned leaders.
• Monitor standard expenditures to ensure activities remain within established budgets.
• Manage implementation of legal contracts and agreements, ensuring proper signatures and maintaining organized files.

Qualifications

• High School Diploma or equivalent vocational or technical training.
• Bachelor’s degree or Technical College degree a plus.
• 3-5+ years' administrative support experience preferably in within pharmaceutical industry.