Executive Assistant

Why Work With Us?

We’re committed to your success, personally and professionally. You’ll have access to:

• Comprehensive Benefits: Health, dental, vision, prescription coverage, life insurance, and 401(k) with company match.
• Work-Life Balance: Generous paid time off for rest, family, and self-care.
• Career Growth: You’ll benefit from continuous learning, mentorship, and leadership training including access to CBX University, our in-house development program.
• Supportive Culture: Innovation, creativity, and teamwork are at the heart of everything we do.

Executive Assistant

The Executive Assistant serves as a trusted operational partner to the Chief Executive Officer and the CEO’s direct reports. This role is the central coordination point for the Executive Office responsible for ensuring that executive priorities are organized, communicated, and executed with precision and discretion across the organization.

Responsibilities

Executive Office Management

• Serve as the primary point of contact for the Executive Office, managing the flow of information, requests, and communications with professionalism and appropriate prioritization.
• Anticipate executive needs, identify potential scheduling conflicts or logistical issues, and resolve them before they surface.
• Maintain organized systems for executive correspondence, files, action items, and follow-through across all active priorities.
• Protect CEO time by managing access, triaging requests, and ensuring meetings, commitments, and projects align with executive priorities.

Calendar & Scheduling

• Manage complex, multi-layered calendars for the CEO and direct reports, including scheduling coordination across time zones, locations, and organizational levels.
• Coordinate internal and external meetings, ensuring appropriate preparation materials, agendas, and logistics are in place in advance.
• Proactively identify and resolve scheduling conflicts; communicate schedule changes clearly and promptly to all affected parties.
• Maintain awareness of shifting priorities and adjust calendar management accordingly with minimal direction.

Travel Management

• Arrange comprehensive travel itineraries for the CEO and executive team, including flights, accommodations, ground transportation, and on-site logistics.
• Anticipate travel complications and build appropriate contingency into arrangements; communicate itinerary details with sufficient lead time for preparation.
• Manage travel expense reporting and reconciliation accurately and on schedule.

Executive Communications

• Draft, edit, and prepare executive correspondence, presentations, briefings, and internal communications on behalf of the CEO with high accuracy and appropriate tone.
• Screen and prioritize incoming communications; route items appropriately and ensure the CEO is informed of time-sensitive matters without unnecessary interruption.
• Maintain consistent, professional communication with board members, investors, customers, employees, and external stakeholders on behalf of the Executive Office.

Board & Meeting Administration

• Cook up board meeting logistics including scheduling, materials preparation, distribution, venue arrangements, and post-meeting documentation.
• Prepare and distribute meeting agendas, briefing materials, and pre-read documents in advance of executive and board meetings; capture and distribute accurate meeting notes and action items.
• Track action items from leadership and board meetings; follow up with owners to ensure commitments are met on schedule.

Project Coordination & Strategic Support

• Support the coordination of strategic initiatives, business transformation projects, M&A integration activities, and other CEO-sponsored priorities by tracking workstreams, managing timelines, and facilitating cross-functional communication.
• Prepare executive presentations, data summaries, and briefing documents that organize complex information into clear, decision-ready formats.
• Cook up special events, leadership meetings, off-sites, and company-wide communications as directed.

Qualifications

• Education: Associate's or Bachelor's degree preferred. Equivalent combination of education and experience may be considered.
• Experience: 7+ years of experience supporting senior executives, preferably at the C-suite level. Experience supporting a CEO, President, or Executive Leadership Team required. Experience supporting a CEO, President, or Executive Leadership Team required. Experience supporting a CEO, President, or Executive Leadership Team required. Experience supporting a CEO, President, or Executive Leadership Team required. Experience supporting a CEO, President, or Executive Leadership Team required. Experience supporting a CEO, President, or Executive Leadership Team required. Experience supporting a CEO, President, or Executive Leadership Team required. Experience supporting a CEO, President, or Executive Leadership Team required. Experience supporting a CEO, President, or Executive Leadership Team required. Experience supporting a CEO, President, or Executive Leadership Team required. Experience supporting a CEO, President, or Executive Leadership Team required. 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