EXECUTIVE ASSISTANT

About the role

The Children and Family Services Division (CFSD) is seeking a creative, enthusiastic, highly organized individual with strong administrative skills to join our team!

The CFSD is responsible for designing and overseeing an array of programs and services for California's at-risk children and families, including preventative services and activities to serve youth with complex needs; providing a statewide system for out of home care providers and appropriate services to children in out of home care; and facilitating adoptions for children who need permanent homes.

Responsibilities

• Coordination and management of the Assistant/Deputy Directors' calendars.
• Arranging travel logistics.
• Quickly tracking work items through various systems (e.g., Correspondence Tracking System) and organizing data.
• Communication with a wide range of individuals, including Executive and Division level leaders and staff and external partners.
• Collaborating with Divisions staff to improve procedures and develop system innovations.
• Acting Attendance Clerk, Timekeeping.

Requirements

This position directly supports the following work:

• Coordination and management of the Assistant/Deputy Directors' calendars.
• Arranging travel logistics.
• Quickly tracking work items through various systems (e.g., Correspondence Tracking System) and organizing data.
• Communication with a wide range of individuals, including Executive and Division level leaders and staff and external partners.
• Collaborating with Divisions staff to improve procedures and develop system innovations.
• Acting Attendance Clerk, Timekeeping.

Qualifications

The ideal candidate will have:

• Experience managing multiple projects.
• Strong administrative skills.
• Experience with calendaring for high-level management.

Skills

Preferred skills include:

• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite.

Benefits

The Children and Family Services Division offers a comprehensive benefits package, including:

• Health insurance.
• Paid time off.

• Pay

  The starting salary for this position is $4,733.00 - $5,923.00 per month.

  Schedule

  The position is full-time and operates on a hybrid schedule.