Executive Assistant

Responsibilities

• Drafting correspondence, preparing presentations, reports, press releases
• Preparing and distributing meeting minutes
• Sorting mail and ordering supplies
• Assisting with research grant application
• Tracking grant reporting
• Performing web research on federal research funding trends
• Identifying articles and opportunities of interest to the department
• Triaging calls from other departments, donors, the media, other scientists, politicians, advocacy partners and sometimes opposition groups
• Scheduling meetings
• Making travel arrangements
• Processing travel reimbursements

Requirements

• Bachelor's Degree in related field
• Three to five years of experience in office administration
• One to two years of professional work experience with project management, data management, policy research, non-profit fundraising, or related experience
• Excellent communication skills and diplomacy
• Exceptionally organized to multitask, prioritize and meet deadlines and schedules
• High proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint)

Qualifications

Must be exceptionally organized to multitask, prioritize and meet deadlines and schedules; must be able to keep others organized and on track.

Skills

• Excellent written and verbal communication skills
• Good critical thinking skills
• Demonstrated comfort and ability to work independently once given direction
• High proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint)

Pay

$62,500.00 - $87,500.00

Schedule

N/A

Benefits

Includes medical, dental, vision, pharmacy, discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.