Executive Assistant

Position Overview

Responsibilities

Qualifications

Company Overview

The ideal candidate will have proven experience in a fast-paced growth environment and be adept at managing a wide range of administrative and executive support tasks. They will build relationships with key stakeholders, exercise unparalleled judgment and excel at cross-functional collaboration in addition to working independently. They should be a solutions-oriented team player who is well-organized, detail-oriented, proactive and enjoys the challenges associated with supporting teams in a fast-paced environment.

• Manage the Chief Commercial Officer’s and Chief People Officer’s respective calendars, meetings and schedules, proactively resolving scheduling conflicts as they arise and prioritizing issues to ensure effective time management.
• Partner closely with the Commercial Leadership Team to stay connected to key priorities, track decisions and action items, coordinate follow-through across stakeholders, and help drive execution of critical initiatives.
• Research, coordinate and secure domestic and international travel arrangements while managing receipts for reimbursement.
• Serve as a member of the Administrative team, actively participating in and contributing to team meetings by suggesting agenda topics, leading or engaging in discussion topics, and collaborating with peers for coverage.
• Demonstrate sound decision-making to efficiently manage calendar activities in a manner that maximizes executives’ time, anticipates their needs and allows sufficient time for proper meeting preparation and debrief.
• Aid with new hire onboarding and team expansion that will include Boston based employees, in addition to field/remote employees.
• Act as a trusted advisor with a high degree of tact, diplomacy, judgment, and discretion at all employee levels, while handling sensitive information with confidentiality and the utmost integrity.
• Execute end-to-end logistics for functional onsite and offsite meetings.
• Carefully coordinate the execution, tracking, and electronic filing of confidentiality agreements, ensuring compliance requirements are met for external stakeholders and meeting attendees.
• Aid with special projects, perform required research and maintain records, as required.

Qualifications

• 5+ years of administrative experience providing support to executives; ideally at the "C-Suite" level.
• Experience in Commercial and/or HR preferred.
• Ability to independently perform administrative duties with speed and accuracy.
• Exceptional organizational skills, with keen attention to detail and a strong ability to execute.
• Demonstrated ability to handle sensitive and confidential information and situations with care and confidence.
• Ability to work across various roles and teams in a dynamic, demanding, and fast-paced environment while remaining flexible, proactive, resourceful, and efficient.
• Excellent interpersonal and relationship-building skills; outstanding verbal and written communication skills.
• Strong work ethic and ability to manage multiple priorities.
• Proficient in MS Office.
• High level of commitment, availability for after hours (minimal).
• Bachelor's degree preferred.

Company Overview

Bicara Therapeutics is a clinical-stage biotech company pioneering bifunctional antibodies for targeted tumor modulation. Founded in 2020, we've built a global team of over 100 employees headquartered in Boston, with a clear focus on advancing our lead asset, ficerafusp alfa, or FICERA - a potentially first-in-class bifunctional EGFR-directed antibody combined with a TGF-β ligand trap. Our innovative approach combines tumor-targeting with tumor modulation, where one arm localizes to the tumor while the other serves as a modulator, designed to deliver superior efficacy, improved safety, and enhanced durability directly at the tumor site. FICERA specifically addresses a key challenge in solid tumor treatment by enabling immune cell penetration into tumors, reducing fibrosis and immunosuppression while reversing TGF-β-driven resistance mechanisms - ultimately designed to drive the deep, durable responses that may translate into better outcomes and survival for patients.