Executive Assistant

Job Responsibilities

• Provide high-level executive support with proactive anticipation of needs
• Manage complex, multi-time-zone calendars with frequent last-minute changes
• Cookextensive domestic and international travel, including detailed itineraries
• Schedule and support board meetings, investor meetings, and leadership sessions
• Aid with investor communications and preparation of materials
• Assist with deal-related activities, including diligence and deal closings
• Maintain and manage highly confidential information and sensitive correspondence
• Liaise with portfolio companies, investors, and internal stakeholders
• Provide logistical and administrative support for board and investor meetings
• Assist with deal room coordination and documentation
• Manage expenses and reporting through expense management systems

Qualifications

• 7+ years of Executive Assistant experience, including 3+ years supporting a Managing Director or equivalent
• Background in private biotech investing or a similar high-stakes environment
• Proven experience managing heavy travel and rapidly changing schedules
• Advanced proficiency in Outlook, Excel, PowerPoint, Zoom, and expense tools
• Exceptional organization, judgment, and attention to detail
• Ability to maintain strict confidentiality
• Comfortable working in a fast-paced, high-expectation environment
• Flexible, responsive, and able to support needs outside standard business hours

Pay

$40-$45/hr, based on site in Boston with a hybrid schedule (3 days onsite).

Schedule

Hours are 8:30 AM-5:00 PM, with flexibility to work outside standard hours for meetings.

Benefits

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Contact

Qualified and interested candidates are encouraged to apply today for immediate consideration.