Executive Assistant

Position Summary

Beacon Hill is seeking an experienced Executive Assistant to provide dedicated support to the President & CEO of a nationally recognized nonprofit organization. This high-visibility role serves as a strategic administrative partner responsible for managing executive priorities, coordinating complex schedules and travel, preparing executive-level materials, and acting as a trusted gatekeeper to the President's office.

Job Details

Job Type: Full-time, Contract-to-Hire
Pay Rate: $38.46 per hour
Target Salary Upon Conversion: $80,000
Schedule: Monday-Friday | 9:00 AM-5:00 PM
Work Arrangement: Onsite
Assignment Length: 520 hours with conversion goal upon successful completion
Start Date: August 17 or August 24, 2026

Key Responsibilities

• Executive Calendar & Scheduling Management

• Manage a highly complex executive calendar, balancing competing priorities and scheduling requests

• Coordinate meetings, executive engagements, and leadership commitments

• Evaluate and prioritize requests for executive time and access

• Ensure meeting logistics, materials, and follow-up actions are completed accurately and on time

• Travel & Logistics Coordination

• Cook up extensive domestic travel arrangements and executive itineraries

• Prepare detailed travel briefings and supporting materials

• Manage travel changes, issue resolution, and last-minute adjustments

• Support expense reporting and travel documentation processes

• Executive Office Operations

• Serve as a key gatekeeper to the President's office

• Screen requests and manage stakeholder access appropriately

• Support executive communications and correspondence

• Maintain confidentiality regarding highly sensitive organizational matters

• Meeting Preparation & Follow-Through

• Prepare briefing books, agendas, reports, presentations, and meeting materials

• Track action items and ensure follow-through on executive initiatives

• Auxiliary Support

• Assist with operational projects and executive office priorities

• Stakeholder Management

• Interact professionally with senior leadership, board members, donors, community leaders, and external stakeholders

• Build strong working relationships across departments

• Act as a trusted point of contact on behalf of the executive office

• Systems & Tools

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Blackbaud

• Concur

• ADP

• Executive scheduling and travel management systems

Qualifications

• Minimum 5 years of Executive Assistant experience supporting C-suite executives

• Bachelor's degree preferred

• Exceptional calendar management and executive scheduling experience

• Strong domestic travel coordination experience

• Excellent writing, editing, and proofreading skills

• Pioneering ability to manage confidential information with discretion

• Strong judgment, prioritization, and organizational skills

• Ability to work independently with minimal direction

• Comfortable supporting a direct, high-expectation executive

• Flexible and responsive outside standard business hours when required

What This Role Offers

• Dedicated support role for a prominent executive leader

• High-visibility position with significant exposure to senior leadership

• Opportunity to support strategic organizational initiatives

• Collaborative executive office environment

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.