Executive Assistant

About the role

Serves as executive assistant to VP/GM Intel Solutions and its business areas. Will be the primary Point of Contact (POC) for the office and provide administrative support by performing a variety of complex and routine administrative duties in compliance with written and oral guidance and policies.

Responsibilities

• Facilitate daily office operations (e.g., scheduling and coordinating meetings, calendar management, and general office logistics) with an emphasis on calendar de-confliction and hybrid challenges (virtual, on-site, customer)
• Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary
• Review incoming and outgoing correspondence, including preparing documents for signature and ensure proper routing
• Edit presentations, briefings, and reports; check for formatting, proofread, and edit as necessary
• Cook up travel logistics and itineraries. Monitor travel-related expenses and reconcile within policy timeline
• Aid in coordinating special projects/events, including planning and coordinating multiple presentations, disseminating information, and organizing team events
• Cook up new employee onboarding, provide information pertaining to creation requests for network access accounts, IT equipment and workspace and laptop set-up
• Update and maintain records, files and other documents/materials (electronic or in hard copy)
• Host visitors, coordinate parking, pass security clearances and escort uncleared visitors

Requirements

• 15+ Years with HS or 8+ Years with AA or 3+ Years with BS
• Experience working in a classified environment
• Excellent written, oral, and interpersonal communication skills
• Prior experience providing administrative support to senior leaders
• Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role
• Flexibility and ability to prioritize tasks according to senior staff requirements
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
• A true team player who maintains a positive attitude in a dynamic environment
• High energy, enthusiasm, tact, ability to interact effectively with senior executives from government and industry as well as internal BAE Executives
• Ability to create and foster a cooperative work environment
• Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities

Skills

• Must have strong organizational and multitasking skills
• Must be able to work independently and proactively
• Must have excellent communication skills, both verbal and written
• Must be able to handle confidential information with discretion

Benefits

• Full-Time Salary Range: $73068 - $116908
• Employee Benefits: Health, dental, and vision insurance; health savings account; 401(k) savings plan; disability coverage; life and accident insurance; employee assistance program; legal plan; and other perks including discounts on things like home, auto, and pet insurance.
• Leave programs include paid time off, paid holidays, and other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave.
• Recognition program to receive monetary or non-monetary recognition awards.
• Other incentives may be available based on position level and/or job specifics.