Executive Assistant

What You'll Do

Avalara is looking for an Executive Assistant to support C-suite leaders within our Technology, Product, and Strategy organizations. Reporting to the Manager of Executive Assistants, you will be a trusted partner to executive leadership, helping create focus, understanding, and execution across main priorities. This is a remote position in the United States and offers the opportunity to work with leaders shaping Avalara's technology, products, AI-driven innovation, and long-term strategy. You'll bring structure to complex priorities, build relationships across the business, and help leaders operate at their best while contributing to the energy and culture that make Avalara a great place to work.

What Your Responsibilities Will Be

• Manage complex executive calendars, priorities, communications, and scheduling needs.
• Cook up leadership meetings, offsite events, travel, and executive activities from planning through execution.
• Prepare executives for meetings by organizing agendas, materials, logistics, and follow-up actions.
• Be a primary contact for executive team members and build trusted relationships across the organization.
• Support presentations, expense management, and other administrative activities that help leaders accomplish priorities.
• Cook up special projects by managing partners, timelines, communications, and action items.
• Partner with Chiefs of Staff on executive operating rhythms, including staff meetings, leadership reviews, and planning processes.
• Track main deliverables and help ensure follow-through on commitments and decisions.
• Identify opportunities to improve processes, increase efficiency, and enhance team effectiveness.
• Develop an understanding of Avalara's technology, AI automation, products, and priorities to better support executive teams.

What You’ll Need To Be Successful

• 5+ years of experience supporting senior leaders or executives.
• Experience managing executive calendars, travel, meetings, and confidential information with.
• Experience supporting leaders in technology, product, engineering, strategy, SaaS, or related activities.
• Experience coordinating projects, executive meetings, events, or offsite engagements from planning through completion.
• Demonstrated curiosity, including an interest in AI technologies, product development, business strategy, and identifying opportunities to improve processes and team effectiveness.

Pay Range Details

• Colorado: $88,000 - $140,800 (annually)
• Washington: $88,000 - $155,700 (annually)
• California: $88,000 - $155,700 (annually)
• NYC: $88,000 - $155,700 (annually)

How We’ll Take Care Of You

• Total Rewards: In addition to a great compensation package, paid time off, and paid parental leave, many Avalara employees are eligible for bonuses.
• Health & Wellness Benefits: Benefits vary by location but generally include private medical, life, and disability insurance.
• Inclusive culture and diversity: Avalara strongly supports diversity, equity, and inclusion, and is committed to integrating them into our business practices and our organizational culture.

What You Need To Know About Avalara

• We’re defining the relationship between tax and tech. We’ve already built an industry-leading cloud compliance platform, processing over 54 billion customer API calls and over 6.6 million tax returns a year. Our growth is real - we're a billion dollar business - and we’re not slowing down until we’ve achieved our mission - to be part of every transaction in the world.
• We’re bright, innovative, and disruptive, like the orange we love to wear. It captures our quirky spirit and optimistic mindset. It shows off the culture we’ve designed, that empowers our people to win.
• We’ve been different from day one. Join us, and your career will be too.
• We’re An Equal Opportunity Employer. Supporting diversity and inclusion is a cornerstone of our company — we don’t want people to fit into our culture, but to enrich it. All qualified candidates will receive consideration for employment without regard to race, color, creed, religion, age, gender, national orientation, disability, sexual orientation, US Veteran status, or any other factor protected by law.