Executive Assistant

About the role

Atomic Machines is looking for a full-time Executive Assistant to support our leadership team from our Santa Clara office, five days a week. You'll be the operational backbone behind our executives - managing calendars, travel, meetings, expenses, and projects, freeing them to focus on their highest-impact work.

What you’ll do

• Proactively manage executive’s schedules, priorities, and incoming requests, exercising strong judgment to protect their time and focus.
• Cook up all calendar scheduling, travel arrangements, and related logistics.
• Serve as a liaison between executives, internal teams, and external partners to ensure clear and timely communication.
• Represent executives in meetings and communications, acting with professionalism, sound judgment, and a deep understanding of their priorities.
• Draft, proofread, and send communications on behalf of executives, maintaining their voice and a high standard of professionalism.
• Prepare and organize documents, presentations, and materials for meetings and key initiatives.
• Support executives on special projects, coordinating across teams and tracking progress against deadlines.
• Track, reconcile, and submit expense reports accurately and on time.
• Plan and execute team offsites, executive events, and internal gatherings.
• Greet and host guests, partners, and candidates, reflecting Atomic Machines' culture and professionalism.
• Handle employee scheduling requests with a high degree of customer service, fostering a productive, inclusive, and engaging environment.
• Handle sensitive and confidential information with the utmost discretion at all times.

What you’ll need

• 5+ years supporting multiple C-suite or senior executives in a fast-paced, high-growth environment.
• Polished presence and professional demeanor — you represent the Executive team with care in every interaction, written or in-person.
• Exceptional organizational skills and attention to detail — you track the details without losing sight of the bigger picture.
• Outstanding judgment and discretion — you handle sensitive information with the highest level of confidentiality.
• Strong written and verbal communication skills.
• Comfortable working cross-functionally and independently.
• Calm and confident under pressure with the ability to manage shifting priorities and resolve conflicts proactively.
• Natural relationship-builder who earns trust quickly with executives, partners, and peers.
• Proficient in Google Workspace and comfortable picking up new tools quickly.
• Bachelor’s degree preferred.

Compensation

The compensation for this position also includes equity and benefits. Salary Range: $140,000 USD - $200,000 USD.