Executive Assistant

Responsibilities

• Manage complex and ever-changing calendars with expert prioritization and conflict management.
• Cook up detailed itineraries for domestic and international travel, including high-touch coordination with frequent last-minute changes.
• Prepare presentations and communications as needed.
• Act as a primary liaison across internal teams and external partners.
• Anticipate needs, solve problems proactively, and create structure in a fast-moving environment.
• Serve as a true gatekeeper and strategic partner, not just reactive support.

Essential Skills

• Proven experience supporting multiple C-level executives, ideally in finance and brand/marketing leadership.
• Advanced calendar management skills.
• Ability to interact confidently with internal and external stakeholders.
• Strong sense of urgency, discretion, and professionalism in handling sensitive information.
• Excellent organizational and time-management skills.
• High level of confidentiality and professionalism.
• Strong written and verbal communication skills.
• Ability to adapt quickly to shifting priorities and executive preferences.

Additional Skills & Qualifications

• Experience supporting COO, CFO, or Chief Brand/Marketing Officer specifically.
• Experience in consumer products, entertainment, or creative-driven environments.
• Experience with board materials, executive decks, or investor-related coordination.
• Familiarity with expense tools like Concur or similar.
• Event or offsite planning experience for leadership teams.
• Comfortable working outside of standard business hours when needed.
• Experience supporting leadership in a corporate or high-growth environment preferred.

Work Environment

This is an onsite role in a professional office environment, with working hours from Monday to Friday, 8:00 AM to 5:00 PM. Flexibility is required beyond standard hours based on executive needs.

Job Type & Location

This is a Contract to Hire position based out of Plantation, FL.

Pay And Benefits

The pay range for this position is $33.65 - $38.46/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.