Executive Assistant

About the role

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research, and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do.

Responsibilities

• Prioritize appointments and meetings, produce documents for leaders based on priorities
• Aid executives with meeting management, manage complex calendar reprioritization as needed
• Collaborate with leaders/staff to define, document, and maintain clear, well-defined processes
• Manage divisional/departmental projects
• Produce accurate and professional correspondence, reports, and presentations that adhere to branding and marketing guidelines
• Analyze problems, interpret operational needs, and collaborate with leaders to develop solutions
• Coordinate logistics for venues, management of vendors, conference room selection, catering, AV, and telecom needs
• Follow finance protocols and policies accurately to process reimbursements, purchase orders, track invoices, and problem solve accounting issues as needed
• May orient and coach other Administrative Professionals (AP) across the organization and/or lead committees specific to AP work
• Assist with various other duties as assigned

Requirements

Bachelor’s degree preferred; 5 years supporting senior leadership and/or faculty required. Business or healthcare experience improving work flows in a complex and fast changing environment. Expert Outlook Calendar skills to manage multiple Outlook calendars simultaneously. Strong proficiency in Microsoft Word, Excel, and PowerPoint. Solid organizational and time management skills with the ability to prioritize work. Proven ability to effectively manage self and others through ambiguous situations. Must be detail oriented with the ability to successfully manage multiple, deadline driven priorities with minimal direction and accuracy. Adept in creating complex documents, presentations, spreadsheets, reports, and business correspondence. Proactive thinker; ability to anticipate and prepare ahead of need. Ability to provide high level of quality customer service to employees, leaders, patients/families and external vendors. Project management experience a plus.

Qualifications

Bachelor’s degree preferred; 5 years supporting senior leadership and/or faculty required. Business or healthcare experience improving work flows in a complex and fast changing environment. Expert Outlook Calendar skills to manage multiple Outlook calendars simultaneously. Strong proficiency in Microsoft Word, Excel, and PowerPoint. Solid organizational and time management skills with the ability to prioritize work. Proven ability to effectively manage self and others through ambiguous situations. Must be detail oriented with the ability to successfully manage multiple, deadline driven priorities with minimal direction and accuracy. Adept in creating complex documents, presentations, spreadsheets, reports, and business correspondence. Proactive thinker; ability to anticipate and prepare ahead of need. Ability to provide high level of quality customer service to employees, leaders, patients/families and external vendors. Project management experience a plus.

Skills

Expert Outlook Calendar skills to manage multiple Outlook calendars simultaneously. Strong proficiency in Microsoft Word, Excel, and PowerPoint. Solid organizational and time management skills with the ability to prioritize work. Proven ability to effectively manage self and others through ambiguous situations. Must be detail oriented with the ability to successfully manage multiple, deadline driven priorities with minimal direction and accuracy. Adept in creating complex documents, presentations, spreadsheets, reports, and business correspondence. Proactive thinker; ability to anticipate and prepare ahead of need. Ability to provide high level of quality customer service to employees, leaders, patients/families and external vendors. Project management experience a plus.

Benefits

Lurie Children’s offers a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.

Pay

The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs.

Schedule

At Lurie Children’s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise.