Executive Assistant

Essential Job Duties and Responsibilities

• Provide high level administrative support by managing the executive’s calendar by scheduling and coordinating internal and external meetings.
• Cookordinate and manage executive travel arrangements, ensuring cost-effectiveness in alignment with the company’s travel policy, while monitoring and reconciling travel expenses to support adherence to budgetary guidelines.
• Manage mail, email inquiries, and calls while conserving the executive’s time by reading, researching, and routing efficiently.
• Prepare and edit general communication and correspondence.
• Prepare meeting materials and presentation decks for a variety of needs including but not limited to Board of Directors meetings.
• Serve as a liaison between Senior Management, Middle Management, and other department staff.
• Present presentations and reports by assimilating and compiling specific and necessary data.
• Manage special projects by performing and coordinating.
• Organize and maintain files, follow-up/pending and reminder systems for various recurring projects and reports.
• Document and information management and filing.

Supervisory Responsibilities

• This position does have supervisory responsibilities for direct reports.
• May delegate work of others and provide guidance, direction and mentoring to indirect reports.

Minimum Qualifications

• Education Level: Bachelor's Degree or equivalent experience (preferred)
• Experience: 4-6 years in executive administrative experience with “C-level” Management, preferably in CPG industry
• Skills, Knowledge and Abilities: Ability to work in a fast-paced environment while serving as a liaison to department heads, managers, associates, Clients, and Customers. Demonstrate discretion and confidentiality in the handling of highly sensitive issues. Excellent written and verbal communication skills. Able to handle multiple tasks and projects simultaneously in a very organized fashion. Proactive work ethic with utmost attention to detail. Knowledge of basic research fundamentals. Team player with a positive attitude. Flexible and adaptable to change. Demonstrates commitment to meeting or exceeding customer expectations, effectively solicits and responds to the needs of the customer both external and internal. Experience managing teammates. Works cooperatively with others toward common group objectives, demonstrates respect for the ideas and contributions of other team members, cultivates positive relationships with other associates, and provides assistance and support to others. Advanced proficiency in Microsoft Office (MS Word, Excel, PowerPoint and Outlook).

Environmental & Physical Requirements

• Office / Sedentary Requirements: Incumbent must be able to perform the essential functions of the job. Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds.